Liberal Arts Development Associate for Frontline Support

University of Texas at Austin; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

University of Texas at Austin seeks a Liberal Arts Development Associate for Frontline Support to provide proactive donor engagement and administrative support within the COLA Development Office on the UT Main Campus. You will work closely with gift officers, manage documentation, and coordinate meetings and events to advance fundraising programs.

Requirements include a Bachelor’s degree and strong communication, project management, and organizational skills.

Qualifications

• Bachelor’s degree required; one year fundraising or admin experience preferred.
• Excellent written and verbal communication; ability to work under pressure and meet deadlines.
• Strong organizational and multitasking abilities; detail-oriented and accurate.

Responsibilities

• Provide proactive Frontline Services support to COLA Development Office.
• Collaborate with Gift Officers on donor engagement and stewardship activities.
• Maintain electronic documentation: engagement notes, reports, proposals, and donor strategies.
• Coordinate meetings, plan travel, and process reimbursements for gift officers.
• Assist in events such as workshops, webinars, and campus visits.
• Support timely reporting and donor research as needed.
• Contribute to team planning and ensure efficient use of staff time.

Skills

Communication skills

Project management

Microsoft Office

Detail oriented

Independent

Education

Bachelor’s degree

Tools

CRM database

Job description

Job Posting Title:

Liberal Arts Development Associate for Frontline Support

Hiring Department:

College of Liberal Arts

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Nov 01, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

Provide proactive and productive Frontline Services support within the College of Liberal Arts (COLA) Development Office, with consistent focus on high-level attention to detail and accuracy in support of our gift officer activities and in coordination with Research, Prospect Management, Constituent Engagement and Stewardship staff members.

Responsibilities

Work directly with Gift Officers on the COLA Development Team to enhance the quality and quantity of engagement with constituents leading to major and principal gift solicitations. This position will take day-to-day activity direction from the Senior Director of Principal Gifts and other gift officers while remaining a fully integrated member of the COLA Development Advancement Team. This position will lead, manage, and execute the following tasks and projects:

• Partner with gift officers on ongoing donor strategy development and execution, including portfolio management, proposal preparation, and stewardship planning and execution.
• Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting.
• Assist with recording timely reports, letters, proposals, or gift agreements following a donor contact. Assist with prospect and donor research, individualized donor stewardship projects, and various forms of donor outreach as needed.
• Assist in the coordination of activities for COLA Gift Officers and other staff members as assigned. Provide support that allows for efficient and effective use of staff members’ time.
• Coordinate internal and external meetings for gift officers, plan travel, and process reimbursements in a timely manner.
• Plan and execute various ad hoc and donor-driven events, such as workshops, webinars, and campus visits.
• Work with advancement team members to achieve group deadlines and successful events.
• Serve as an information resource for gift officers on engagement activities and for constituent relations staff on specific donors.
• Work collaboratively, proactively, and in a professional, service-oriented manner with all university staff to further the development goals of the university.
• Effectively manage priorities to complete projects in a timely manner.
• Other related functions and duties as assigned.

Required Qualifications

Bachelor’s degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Highly effective communication skills (written, verbal, interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to details and accountability. Ability to use discretion and maintain integrity and professionalism. High degree of proficiency in computer applications, including Microsoft Office. Demonstrated excellent organizational skills with attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years of administrative assistance experience. Experience with a CRM database. Experience in higher education development work. Demonstrated ability to interact effectively with university administrators, deans, faculty, and staff in providing good client and customer service. Working knowledge of UT Austin’s policies and procedures.

Salary Range

$47,000 + depending on qualifications

Working Conditions

• Typical office environment.
• Work is performed primarily at a computer and may involve extended periods of sitting, keyboarding, and reviewing detailed written or electronic materials.
• Occasional extended work hours may be required

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.