Development Associate (Frontline Support), School of Law

University of Texas; Utah; On-site; USD 50,000 - 70,000; Full time

Job summary

The University of Texas at Austin is seeking a Development Associate to provide frontline support, staff assistance, and daily administrative functions for the School of Law Development Office. The role involves coordinating gift-officer activities, managing donor communications, planning travel, and processing reimbursements to enable staff to focus on fundraising goals.

The position also supports stewardship efforts, prepares materials, and collaborates with development staff on events and

Qualifications

• Bachelor's degree required.
• One year of experience assisting with fundraising programs and/or performing complex administrative functions.
• Highly effective communication skills (written, verbal, and interpersonal).
• Project management skills.
• Capable of working independently and under pressure, while also engaging in collaboration between teams.
• Excellence in problem-analyzing, problem-solving, and customer service.
• Demonstrated high attention to details and accountability.
• Ability to use discretion and maintain integrity and professionalism.
• High degree of proficiency in computer applications, including Microsoft Office, Asana and Zoom.
• Demonstrated excellent organizational skills with attention to detail.

Responsibilities

• Frontline Gift Officer Support: coordinate activities, plan travel, process reimbursements, and assist with portfolio management and donor strategy.
• Stewardship Communications Support: assemble and mail materials, track letters and packets.
• Collaboration & Event Support: assist with alumni events and campus visits.
• Firm Giving Support: prepare invoices, track gifts, and support yearly impact report.
• Other related functions and duties as assigned.

Skills

Communication skills

Project management

Independent work under pressure

Team collaboration

Problem solving

Discretion and professionalism

Organizational skills

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Asana

Zoom

Job description

Purpose

The Development Associate (Frontline Support) will assist the School of Law Development Office with staff support needs and daily administrative responsibilities.

Responsibilities

• Frontline Gift Officer Support: Assist in the coordination of activities for various gift officers and other staff members as assigned, providing support that allows for efficient and effective use of their time. Serve as a resource of information for assigned gift officers. Coordinate internal and external meetings, plan travel, and process reimbursements in a timely manner. Support portfolio management, goal setting, proposal preparation, and strategy development and execution, including stewardship as required for donors. Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting, and with recording reports, letters, proposals, and gift agreements.
• Stewardship Communications Support: Assemble, prepare, and mail stewardship materials at the direction of ARD Stewardship. Maintain mailing supplies and keep a record of items sent. Provide administrative support for the Student Letters Project and the Faculty Endowment Letters Project by assembling letter packets, preparing mailings, and tracking which letters have been sent.
• Collaboration & Event Support: Work collaboratively, proactively, and in a professional, service-oriented manner with all university development staff to further the development goals of the School of Law. Assist with planning and execution of various events, such as School of Law alumni events and campus visits.
• Firm Giving Support: Prepare and distribute invoices to partner law firms (13 firms) during the May 1 to August 31 invoicing cycle at the direction of the program manager. Maintain organized invoice records, track incoming firm gifts against outstanding invoices, and provide status updates as needed. Provide administrative support for the annual Firm Giving impact report each spring by gathering and compiling gift and invoice data.
• Other related functions and duties as assigned.

Required Qualifications

• Bachelor's degree.
• One year of experience assisting with fundraising programs and/or performing complex administrative functions.
• Highly effective communication skills (written, verbal, and interpersonal).
• Project management skills.
• Capable of working independently and under pressure, while also engaging in collaboration between teams.
• Excellence in problem-analyzing, problem-solving, and customer service.
• Demonstrated high attention to details and accountability.
• Ability to use discretion and maintain integrity and professionalism.
• High degree of proficiency in computer applications, including Microsoft Office, Asana and Zoom.
• Demonstrated excellent organizational skills with attention to detail.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required administrative and/or fundraising experience.
• Experience with VIP database and DEFINE.
• Working knowledge of UT Austin's policies and procedures.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation, use of manual dexterity. Lift and move standard office files and supplies. Wear appropriate office attire. Accept supervision and feedback. Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines, attend events, or accommodate travel. On-site work is the normal expectation for this position in the first six months, but remote work up could be considered based on the successful completion of that probationary period.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and if this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Company Culture

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus