Fundraising Support & Donor Data Coordinator

Penn State University

State College (Centre County)

On-site

USD 40,608 - 58,836

Full time

14 days+

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Benefits offered by this job

75% tuition discount for employee, sp

Job summary

Penn State University is seeking a Development Assistant to support the Eberly College of Science within the Division of Development and Alumni Relations. The role focuses on developing fundraising strategies, managing donor data, and preparing reports to support major gift prospects.

You will collaborate across teams, articulate the university’s needs, and help track activity and outcomes using CRM tools and enterprise systems. A strong communicator with attention to detail will thrive here.

Qualifications

Forward-thinking mindset with ability to recommend innovative strategies for prospect identification, engagement, and pipeline growth.
Exemplary interpersonal and communication skills, both written and oral.
Strong attention to detail and ability to work in a fast-paced environment.
Commitment to creating an inclusive and respectful environment for all colleagues.
Comfortable using technology and CRM platforms, including Salesforce, to manage prospect data and support strategic decision‑making.
Experience with LinkedIn Sales Navigator and other prospect research tools.
Familiarity with enterprise systems such as ERS and SAP Concur.
Ability to translate data insights into actionable recommendations that support development goals.
Self-motivation and ability to work independently and as part of a team.
Commitment to professional development and mentorship.

Responsibilities

Collaborate with the Senior Director to develop and implement fundraising strategies.
Articulate Penn State’s needs, ambitions, and values through formal and informal communications.
Prepare, review, and report on donor data and fundraising metrics.
Support donor tracking and database management, including updating prospect and proposal information in Propsect Tracking Database (Advance Web or AWA).
Create recent activity reports and follow up on pending tasks.
Participate in managing portfolios of major gift prospects, entering updates, and maintaining donor records.
Act as the Prospect Management and Analytics (PMA) liaison, coordinating with the assigned analyst.
Provide administrative support for the Senior Director’s travel, including pre‑travel materials and post‑travel follow‑ups.
Track and code Millennium Society membership and unit‑identified lead tracking.
Prepare and distribute executive summaries and meeting materials to support senior leadership decision‑making.