Detail-Oriented Permit Coordinator — HVAC & Plumbing

All Year Cooling; Town of Florida (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Disability coverage

Paid Time Off

Professional development

Job summary

All Year Cooling and Plumbing is seeking a detail-oriented Permit Coordinator to join our Coral Springs team. This role coordinates the permit process for HVAC and plumbing projects, ensuring required documentation is complete and accurate, tracking permits and inspections, and maintaining effective communication with municipal authorities, customers, and internal teams.

Responsibilities include preparing permit applications, tracking progress through review, scheduling inspections, verifying

Qualifications

• Experience with permit coordination, construction administration, or a related function; HVAC and/or plumbing industry experience preferred.
• Proficiency with Microsoft Office, including Outlook and Excel, and the ability to learn and navigate web-based permitting systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple permits and deadlines simultaneously.
• Professional written and verbal communication skills.
• Strong customer service skills and ability to work effectively with customers, coworkers, contractors, and municipal personnel.

Responsibilities

• Prepare, assemble, and submit permit applications and supporting documentation for HVAC and plumbing installations, modifications, and repairs.
• Track permit applications throughout the review and approval process and coordinate with applicable municipal authorities.
• Schedule and monitor inspections, maintain accurate inspection records, and communicate status updates to customers and internal teams.
• Review permit requirements and documentation to help ensure applicable requirements are satisfied before submission and closeout.
• Maintain working knowledge of applicable building codes, municipal permit procedures, and regulatory requirements related to HVAC and plumbing work.
• Provide professional and responsive communication regarding permit status, documentation requirements, inspections, and anticipated timelines.
• Maintain accurate and organized permit, inspection, and project records in accordance with company procedures.
• Review applications and supporting documentation for completeness and accuracy before submission.
• Assist with department objectives and perform other related duties as assigned.

Skills

Permit coordination

Microsoft Office (Outlook & Excel)

Organizational skills

Communication skills

Customer service

Independence & teamwork

Attention to detail

Tools

Web-based permitting systems

Permit tracking software

HVAC/plumbing terminology

Job description

All Year Cooling and Plumbing is seeking a detail-oriented Permit Coordinator to join our Coral Springs team. This role coordinates the permit process for HVAC and plumbing projects, ensuring required documentation is complete and accurate, tracking permits and inspections, and maintaining effective communication with municipal authorities, customers, and internal teams.

Responsibilities include preparing permit applications, tracking progress through review, scheduling inspections, verifying