Office Administrator: Scheduling, Payroll & Invoicing

Firetrol Protection Systems, Inc.; Florida; On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Paid time off

401(k) with company match

Training opportunities

Career growth

Job summary

Firetrol Protection Systems is seeking an Office Administrator to join our team to support the operations of the company. The role includes handling calls, scheduling service calls and inspections, and assisting with invoicing and payroll processing.

The candidate should be highly organized with strong communication skills, proficient in Microsoft Office, and capable of multitasking in a fast-paced environment. Prior administrative experience and knowledge of accounting principles are a plus.

Qualifications

• High school diploma or equivalent.
• Prior administrative experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Great Plains and Service Trade is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.
• Detail-oriented and able to maintain confidentiality.
• Knowledge of basic accounting principles.
• Knowledge of Fire Protection or Construction.

Responsibilities

• Managing phone calls and correspondence.
• Generating and scheduling service calls and inspections.
• Assisting with invoicing and accounts payable/receivable.
• Assisting with payroll processing and timekeeping.
• Coordinating meetings and company events.
• Providing general administrative support to various departments as needed.

Skills

Microsoft Office Suite

Payroll processing

Time management

Communication skills

Independent worker

Detail oriented

Confidentiality

Organizational skills

Customer service

Team collaboration

Education

High school diploma or equivalent

Tools

Great Plains

Service Trade

Job description

Firetrol Protection Systems is seeking an Office Administrator to join our team to support the operations of the company. The role includes handling calls, scheduling service calls and inspections, and assisting with invoicing and payroll processing.

The candidate should be highly organized with strong communication skills, proficient in Microsoft Office, and capable of multitasking in a fast-paced environment. Prior administrative experience and knowledge of accounting principles are a plus.