Detail-Oriented Office Administrator & Projects Support

McAlister GeoScience, Inc.; Long Beach (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan with employer-m

Paid time off

Professional development opportunities

Job summary

McAlister GeoScience, Inc. in Long Beach, CA is seeking an organized Office Administrator to support daily operations and serve as a central point of contact for the team, clients, and vendors.

This multifaceted role goes beyond receptionist duties, handling tasks from scheduling and document preparation to basic IT troubleshooting, invoicing support, and coordinating with staff. The ideal candidate demonstrates attention to detail, excellent communication, and the ability to manage multiple

Qualifications

• Excellent written and verbal communication skills.
• Exceptional attention to detail in reviewing documents and client materials.
• Strong proficiency with Microsoft Office (Word, Outlook, Excel) and PDF editing software.
• Working knowledge of small-office computer systems and basic IT troubleshooting.

Responsibilities

• Answer incoming calls, greet visitors, and represent the company professionally.
• Manage general administrative tasks, correspondence, filing, and office organization.
• Coordinate with staff, clients, and vendors to keep daily operations running smoothly.
• Review, proofread, and format technical reports and business correspondence.
• Assemble, organize, and finalize professional PDF reports for client delivery.
• Provide basic troubleshooting for office technology and coordinate with IT when needed.
• Assist with ordering, replacing, and setting up office equipment.
• Assist with basic project coordination, scheduling, and tracking.
• Support routine accounting functions, including invoice preparation and recordkeeping.

Skills

Excellent communication

Attention to detail

Organizational skills

Independent work

Problem solving

Tools

Microsoft Office Suite

Word

Outlook

Excel

PDF editing software

Job description

McAlister GeoScience, Inc. in Long Beach, CA is seeking an organized Office Administrator to support daily operations and serve as a central point of contact for the team, clients, and vendors.

This multifaceted role goes beyond receptionist duties, handling tasks from scheduling and document preparation to basic IT troubleshooting, invoicing support, and coordinating with staff. The ideal candidate demonstrates attention to detail, excellent communication, and the ability to manage multiple