Office Services & Operations Coordinator

Alberici Constructors, Inc.; Hillsdale (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Alberici Constructors, Inc. is seeking an Office Services Administrator to coordinate internal operations with clients, vendors and partners from our St. Louis area base.

The role provides executive administrative support and maintains vital office processes. You will greet visitors, manage the telephone console, update the visitor system, prepare reports, and support logistics for meetings and travel across North America as needed.

Qualifications

• Bachelor's degree and 2-4 years’ related experience and/or training, or equivalent combination of education and experience.

Responsibilities

• Receives visitors at office establishment, determines nature of business and directs visitors to destination.
• Tracks entries and exits of employees and visitors from the office premises.
• Manages the telephone console; receives and transfers incoming calls.
• Updates and maintains the visitor management system.
• Prepares and audits/edits expense reports, surveys, organization charts, contact listings, spreadsheets, quotations, letters of commendation, etc.
• Facilitates operational logistics such as organization of meetings, conference rooms, conference calls, etc.
• Takes and distributes minutes for designated meetings as required.
• Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues.
• Exhibits regular and reliable attendance in person as required by the Supervisor, Company guidelines, and/or project and office obligations.

Skills

Executive support

Coordination

Visitor management

Education

Bachelor's degree

2-4 years’ related experience

Job description

Alberici Constructors, Inc. is seeking an Office Services Administrator to coordinate internal operations with clients, vendors and partners from our St. Louis area base.

The role provides executive administrative support and maintains vital office processes. You will greet visitors, manage the telephone console, update the visitor system, prepare reports, and support logistics for meetings and travel across North America as needed.