Detail-Focused Public Notice Specialist

Gannett; Green Bay (WI); On-site; USD 18,000 - 23,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Vision insurance

Job summary

LOCALiQ in Green Bay, WI seeks a Public Notice Coordinator to support the placement and processing of public notices, including legal and obituary notices. This in-office role emphasizes organization, accuracy, and dependable attendance as you work with customers, sales reps, and internal teams to ensure notices are entered, placed, and processed on time.

You will learn internal systems such as AdBooker, G3, Wave2, AdPoint, and iPublish, while handling data entry, proofs, and daily reporting

Qualifications

• Prior office, administrative, data entry, customer service, or clerical experience is a plus.
• We provide training on our internal systems and processes.
• Notary experience not required but training can help.

Responsibilities

• Enter and manage advertisements and public notices using internal systems and software.
• Coordinate ad placement across print and digital products.
• Process proofs of publication, including signing, notarizing, and sending affidavits to customers by email and/or mail.
• Generate and manage daily reports, including manifests and affidavits.
• Review and respond to multiple email inboxes.
• Answer phones, check messages, and provide professional customer service.
• Communicate with customers and sales representatives regarding ad placement and deadlines.
• Perform accurate data entry and maintain detailed records.
• Assist with ad trafficking and other administrative processes.
• Use Microsoft Office tools, including Outlook, to manage daily responsibilities.
• Work with multiple departments on special promotions and projects.
• Learn and use internal systems such as AdBooker, G3, Wave2, AdPoint, and iPublish.
• Adapt to changing priorities and assist with other essential duties as needed.

Skills

Attention to detail

Spelling & grammar

Time management

Deadline-driven

Microsoft Office

Outlook

Communication

Telephone etiquette

Customer service

Confidentiality

Data entry 50 wpm

Dependable attendance

Multitasking

Tools

AdBooker

G3

Wave2

AdPoint

iPublish

Job description

LOCALiQ in Green Bay, WI seeks a Public Notice Coordinator to support the placement and processing of public notices, including legal and obituary notices. This in-office role emphasizes organization, accuracy, and dependable attendance as you work with customers, sales reps, and internal teams to ensure notices are entered, placed, and processed on time.

You will learn internal systems such as AdBooker, G3, Wave2, AdPoint, and iPublish, while handling data entry, proofs, and daily reporting