Office Administrator – Public Notices

USA-Today-Co.; Green Bay (WI); On-site; USD 18,000 - 25,000; Full time

Benefits offered by this job

Health, Dental & Vision coverage

401(k) with company match

Paid Time Off

Company holidays

Training and development opportunities

A supportive team environment

Job summary

USA TODAY LocaliQ is seeking a Public Notice Coordinator in Green Bay, WI, to support the timely processing and publication of public and legal notices. You will handle customer inquiries, data entry, and deadline management with training provided.

The role is an in-office, Monday–Friday schedule with hours from 8:00 AM to 5:00 PM, and an hourly pay between $15.00 and $16.00. No prior public notice experience is required; a reliable attitude and willingness to learn are valued.

Qualifications

• Reliability and willingness to learn are prioritized.
• Ability to manage multiple tasks and deadlines.
• Strong written and verbal communication with customers and coworkers.
• Comfort with learning new software and systems.

Responsibilities

• Process public notices and advertisements, ensuring information is accurate and deadlines are met.
• Coordinate with customers and sales reps to answer questions and place notices.
• Respond to emails and calls with professional service.
• Enter and maintain information across multiple computer systems.
• Review proofs and reports for accuracy.
• Keep organized records and meet changing deadlines.

Skills

Attention to detail

Organized

Customer service

Communication

Multitasking

Teamwork

Independent work

Job description

Public Notice Coordinator

Location: Green Bay, WI – Green Bay Press-Gazette
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay: $15.73/hour
Work Arrangement: In-office – off N. Broadway

Build Your Experience in a Stable Monday–Friday Role

Are you someone who is organized, dependable, and good at keeping track of the details? Do you enjoy helping people, working with computers, and having a role where every day has a clear purpose?

LocaliQ/USA TODAY is looking for a Public Notice Coordinator to join our team in Green Bay. This is a great opportunity for someone looking to build or grow their experience in administration, customer service, data entry, and office operations.

You’ll help customers and internal teams make sure important public and legal notices are processed accurately and published on time. You’ll have a variety of responsibilities throughout the day, including working with customers, responding to emails and phone calls, entering information into computer systems, and keeping up with important deadlines.

No previous experience in public notices is required. If you have the right attitude, are comfortable learning new systems, and take pride in doing things correctly, we’ll provide the training you need to succeed.

What You’ll Do

• Process public notices and advertisements, making sure information is accurate and deadlines are met
• Work with customers and sales representatives to answer questions and coordinate notice placement
• Respond to emails and phone calls and provide friendly, professional customer service
• Enter and maintain information across multiple computer systems
• Review proofs, reports, and other information for accuracy
• Coordinate with internal teams to resolve questions or issues
• Keep track of deadlines and changing priorities throughout the day
• Maintain organized and accurate records
• Learn our systems, processes, and requirements through hands‑on training

What We’re Looking For

We’re more interested in your reliability, attitude, and willingness to learn than having a specific background.

You could be a great fit if you:

• Pay close attention to details and like getting things right
• Are organized and able to manage multiple tasks and deadlines
• Communicate clearly and professionally with customers and coworkers
• Are comfortable using a computer and willing to learn new software
• Have a friendly, helpful approach to customer service
• Can work independently while also being part of a team
• Show up, follow through, and take ownership of your work

Previous experience in office administration, customer service, retail, banking, healthcare, hospitality, data entry, or a similar environment is helpful, but not required.

We’ll train you on our systems and processes. Notary experience is not required, and we can assist with becoming a notary if needed.

Why Join Us?

This is an opportunity to join an established team, learn valuable administrative and customer service skills, and build experience that can grow with you.

You’ll receive hands‑on training and support from your team, with a consistent Monday–Friday schedule and no weekends required.

Our benefits include:

• Health, Dental & Vision coverage
• 401(k) with company match
• Paid Time Off
• Company holidays
• Training and development opportunities
• A supportive team environment

The hourly rate for this role will range between $15.00 and $16.00. Variable incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable