Office Administrator - Public Notices

Gannett; Green Bay (WI); On-site; USD 18,000 - 23,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Vision insurance

Job summary

LOCALiQ in Green Bay, WI seeks a Public Notice Coordinator to support the placement and processing of public notices, including legal and obituary notices. This in-office role emphasizes organization, accuracy, and dependable attendance as you work with customers, sales reps, and internal teams to ensure notices are entered, placed, and processed on time.

You will learn internal systems such as AdBooker, G3, Wave2, AdPoint, and iPublish, while handling data entry, proofs, and daily reporting

Qualifications

• Prior office, administrative, data entry, customer service, or clerical experience is a plus.
• We provide training on our internal systems and processes.
• Notary experience not required but training can help.

Responsibilities

• Enter and manage advertisements and public notices using internal systems and software.
• Coordinate ad placement across print and digital products.
• Process proofs of publication, including signing, notarizing, and sending affidavits to customers by email and/or mail.
• Generate and manage daily reports, including manifests and affidavits.
• Review and respond to multiple email inboxes.
• Answer phones, check messages, and provide professional customer service.
• Communicate with customers and sales representatives regarding ad placement and deadlines.
• Perform accurate data entry and maintain detailed records.
• Assist with ad trafficking and other administrative processes.
• Use Microsoft Office tools, including Outlook, to manage daily responsibilities.
• Work with multiple departments on special promotions and projects.
• Learn and use internal systems such as AdBooker, G3, Wave2, AdPoint, and iPublish.
• Adapt to changing priorities and assist with other essential duties as needed.

Skills

Attention to detail

Spelling & grammar

Time management

Deadline-driven

Microsoft Office

Outlook

Communication

Telephone etiquette

Customer service

Confidentiality

Data entry 50 wpm

Dependable attendance

Multitasking

Tools

AdBooker

G3

Wave2

AdPoint

iPublish

Job description

Public Notice Coordinator

Location: Green Bay, WI - Green Bay Press-Gazette

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Pay: $15.00 per hour

Work Arrangement: In-office off of N. Broadway

LOCALiQ, a marketing solution from USA Today Co., helps businesses and communities connect with the audiences that matter most. Our teams combine local expertise, technology, and marketing solutions to make it easier for our customers to reach their goals.

We're looking for a Public Notice Coordinator to join our team at the Green Bay Press-Gazette. This is a detail-focused, customer service and administrative role supporting the placement and processing of public notices, including legal and obituary notices.

You’ll work closely with customers, sales representatives, and internal teams to ensure notices are entered accurately, placed correctly, and processed on time. Because many of our products operate on strict deadlines, organization, accuracy, and dependable attendance are essential.

What You'll Do

• Enter and manage advertisements and public notices using internal systems and software


• Coordinate ad placement across print and digital products


• Process proofs of publication, including signing, notarizing, and sending affidavits to customers by email and/or mail


• Generate and manage daily reports, including manifests and affidavits


• Review and respond to multiple email inboxes


• Answer phones, check messages, and provide professional customer service


• Communicate with customers and sales representatives regarding ad placement and deadlines


• Perform accurate data entry and maintain detailed records


• Assist with ad trafficking and other administrative processes


• Use Microsoft Office tools, including Outlook, to manage daily responsibilities


• Work with multiple departments on special promotions and projects


• Learn and use internal systems such as AdBooker, G3, Wave2, AdPoint, and iPublish


• Adapt to changing priorities and assist with other essential duties as needed

What You Bring to the Table

You’ll be successful in this role if you are someone who enjoys organized, detail-oriented work and takes pride in getting things right.

• Strong attention to detail and accuracy


• Excellent spelling and grammar


• Strong organizational and time-management skills


• Ability to work effectively in a deadline-driven environment


• Comfortable working with computers and learning new systems


• Basic proficiency with Microsoft Office, particularly Outlook


• Strong written and verbal communication skills


• Professional and efficient telephone etiquette


• Customer service mindset and ability to communicate clearly with customers


• Ability to handle confidential information appropriately


• Strong data entry skills; ability to type at least 50 words per minute


• Dependable attendance and ability to consistently meet deadlines


• Ability to manage multiple priorities while maintaining accuracy

Prior office, administrative, data entry, customer service, or clerical experience is a plus. We provide training on our internal systems and processes. If you are not already a notary, we can assist you in becoming one; prior notary experience is not required.

Why Join Us?

You’ll join a supportive team where you’ll receive hands-on training and learn processes and systems that will help you succeed. This is a great opportunity for someone who enjoys working in an office environment, helping customers, working with technology, and keeping things organized behind the scenes.

We offer competitive benefits, including comprehensive Health, Dental and Vision coverage, matching 401(k), Paid Time Off, and more.

If you’re organized, dependable, detail-oriented, and enjoy making sure the details are handled correctly, we’d love to hear from you.

ett.com.