Design Data Admin Specialist

188 Q3 Contracting, Inc; Little Canada (MN); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

401(k) with company match

Tuition Reimbursement

Paid Time Off

Pet Coverage

Legal Assistance Coverage

Employee Stock Purchase Plan

Job summary

188 Q3 Contracting, Inc invites applications for a Design Data Administrative Assistant in Little Canada, MN. The role focuses on data extraction, reporting, and administrative support to project teams.

The ideal candidate has data/administrative experience, strong Excel skills (XLOOKUP, VLOOKUP, pivots), and familiarity with SAP/Smartsheet. You will work closely with leadership, maintain confidentiality, and help prepare billing packages.

Qualifications

• High school diploma or equivalent.
• Data and administrative experience.
• Ability to prioritize and plan work activities to be effective and efficient.
• Experience with SAP, SharePoint, and Smartsheet is a plus.
• Excellent verbal and written communication skills.

Responsibilities

• Extract, compile, and manipulate data from multiple databases and platforms, including SAP and Smartsheet, to support reporting, process improvements, and business operations.
• Coordinate the compilation, review, and submission of billing packages, ensuring data accuracy, proper documentation, and adherence to client and organizational standards.
• Maintain the confidentiality and security of sensitive company, client, employee, and project information in accordance with company policies and procedures.
• Maintain various Excel tracking sheets.
• Utilize excel functions such as Xlookups, Vlookups, pivot tables, filtering, and sorting to organize and analyze large data sets.
• Ensure data accuracy through regular audits, validation, and reconciliation of reports and tracking tools.
• Generate recurring and ad hoc reports to support resource planning, project tracking, and department performance metrics.
• Collect, organize, and maintain project, resource, and workload data from multiple sources.
• Properly scan and document paperwork.
• Support design leadership with data entry, report preparation, meeting materials, and administrative tasks.
• Perform quality assurance reviews and quality control checks as directed by leadership to ensure accuracy, compliance, and adherence to established standards.
• Respond to requests for information and provide administrative support.
• Other duties as assigned.

Skills

Data entry

Administrative support

Attention to detail

Education

High school diploma

Tools

SAP

Smartsheet

Excel

SharePoint

Job description

188 Q3 Contracting, Inc invites applications for a Design Data Administrative Assistant in Little Canada, MN. The role focuses on data extraction, reporting, and administrative support to project teams.

The ideal candidate has data/administrative experience, strong Excel skills (XLOOKUP, VLOOKUP, pivots), and familiarity with SAP/Smartsheet. You will work closely with leadership, maintain confidentiality, and help prepare billing packages.