Data Administrative Assistant

Primoris Services Corporation; Little Canada, Northern (MN, KY); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

Weekly pay

Medical/Dental/Vision insurance

401(k) with generous company match

Paid Time Off and holidays

Job summary

Q3 Contracting, a division of Primoris Services Corporation, seeks a Design Data Administrative Assistant in Little Canada, MN to support data extraction, reporting, and administrative tasks.

You will work with SAP, Smartsheet, and SharePoint, manage Excel tracking sheets, prepare billing packages, protect confidential information, and assist design leadership with data entry and meeting materials. This role requires a detail-oriented, independent worker ready to adapt to changing priorities.

Qualifications

• High school diploma or equivalent.
• Data and administrative experience.
• Ability to prioritize and plan work activities.
• Comfortable working in changing demands and on-site environments.
• Ability to maintain confidentiality.

Responsibilities

• Extract, compile, and manipulate data from SAP/Smartsheet for reporting and ops.
• Coordinate billing package preparation with accuracy and proper documentation.
• Protect confidentiality of sensitive information per policies.
• Maintain Excel tracking sheets with updated data.
• Use XLOOKUP, VLOOKUP, pivot tables to analyze large datasets.
• Audit and validate data to ensure report accuracy.
• Generate recurring and ad hoc reports for resource planning and metrics.
• Collect and organize project, resource, and workload data from multiple sources.
• Scan and document paperwork accurately.
• Assist design leadership with data entry, reports, and meeting materials.
• Perform QA reviews to ensure accuracy and compliance.
• Respond to information requests and provide admin support.
• Other duties as assigned.

Skills

Data management

Administrative support

Prioritization

Independent work

Education

High school diploma or equivalent

Tools

SAP

Smartsheet

SharePoint

Job description

## Data Administrative AssistantApply: Little Canada, MN: Full time: Posted Today: JR102421**Job Overview:**Q3 Contracting, a division of Primoris Services Corporation, is a publicly owned and operated construction contracting company that provides both specific and turnkey services for its customers in the gas, oil, electric and telecommunications industry.It’s an exciting time to join Q3 Contracting! We are growing and need to add talent. Q3 Contracting’s goal is to exceed customer expectation with superior service, workmanship and innovative problem solving. If you are looking for a new position, with opportunities to advance and grow with a reputable, stable company, look no further!We have an immediate opening for a **Design Data Administrative Assistant** in our Little Canada, MN office.**Primary responsibilities include, but are not limited to:*** Extract, compile, and manipulate data from multiple databases and platforms, including SAP and Smartsheet, to support reporting, process improvements, and business operations.* Coordinate the compilation, review, and submission of billing packages, ensuring data accuracy, proper documentation, and adherence to client and organizational standards.* Maintain the confidentiality and security of sensitive company, client, employee, and project information in accordance with company policies and procedures.* Maintain various Excel tracking sheets.* Utilize excel functions such as Xlookups, Vlookups, pivot tables, filtering, and sorting to organize and analyze large data sets.* Ensure data accuracy through regular audits, validation, and reconciliation of reports and tracking tools.* Generate recurring and ad hoc reports to support resource planning, project tracking, and department performance metrics.* Collect, organize, and maintain project, resource, and workload data from multiple sources.* Properly scan and document paperwork.* Support design leadership with data entry, report preparation, meeting materials, and administrative tasks* Perform quality assurance reviews and quality control checks as directed by leadership to ensure accuracy, compliance, and adherence to established standards.* Respond to requests for information and provide administrative support* Other duties as assigned.**Requirements:*** High school diploma or equivalent.* Data and administrative experience.* Ability to prioritize and plan work activities to be effective and efficient.* Must be comfortable and effective working in an environment with changing demands, delays and responding to unexpected situations.* Must be able to work effectively and independently while supporting leaders who frequently travel and may not be available on-site.* Ability to maintain and protect confidential information.* Working knowledge of Microsoft applications including Word, Excel and Outlook.* Excellent verbal and written communication skills required; ability to maintain a high level of professionalism* Experience in SAP, Sharepoint, and Smartsheet is a plus.**Q3 Contracting is a drug-free environment, and all candidates are subject to drug testing.****Benefits Include:**Q3 Contracting provides competitive market pay, with a comprehensive benefit package that includes:* Full time, 40 hours per week* Competitive compensation is paid weekly.* State of the art office spaces and warehouse.* Paid Time Off, Holiday Time Off, and Community Service Paid Time Off.* Medical, Dental and Vision insurance.* 401(k) with Generous Company Match, vested day-one.* Company-paid Disability Insurance.* Company-paid Life Insurance.* Employee Stock Purchase Plan [ESPP].* Tuition Reimbursement.* Pet Coverage \"For our Furry Friends\".* Legal Assistance CoverageCompensation: $28-$32/hr. (DOE)