Data Administrative Assistant: SAP & Smartsheet Reporting

Primoris Services Corporation; Little Canada (MN); On-site; USD 58,000 - 67,000; Full time

Benefits offered by this job

Full time

Competitive weekly pay

Medical, Dental and Vision insurance

401(k) with company match

Tuition Reimbursement

Paid Time Off

Pet Coverage

Legal Assistance Coverage

Job summary

Q3 Contracting, a division of Primoris Services Corporation, seeks a Design Data Administrative Assistant in Little Canada, MN. You will extract and manage data from SAP and Smartsheet to support reporting and operations, while handling billing packages and maintaining data confidentiality.

The role requires strong Excel skills, detail orientation, and the ability to work independently with leaders who travel.

Qualifications

• High school diploma or equivalent.
• Data and administrative experience.
• Ability to prioritize and plan work to be effective and efficient.
• Adaptable to changing demands and unexpected situations.
• Ability to work independently while supporting leaders who frequently travel and may not be available on-site.
• Ability to maintain and protect confidential information.
• Working knowledge of Microsoft Word, Excel and Outlook.
• Excellent verbal and written communication skills.
• Experience in SAP, Sharepoint, and Smartsheet is a plus.

Responsibilities

• Extract, compile, and manipulate data from SAP and Smartsheet to support reporting, process improvements, and business operations.
• Coordinate the compilation, review, and submission of billing packages, ensuring data accuracy and proper documentation.
• Maintain the confidentiality and security of sensitive information per policy.
• Maintain various Excel tracking sheets and use XLOOKUPs, VLOOKUPs, pivots.
• Ensure data accuracy through regular audits and reconciliation of reports.
• Generate recurring and ad hoc reports for resource planning and project metrics.
• Collect, organize, and maintain project, resource, and workload data from multiple sources.
• Scan and document paperwork.
• Support design leadership with data entry, report prep, and admin tasks.
• Perform quality assurance reviews and checks as directed.
• Respond to requests for information and provide administrative support.
• Other duties as assigned.

Skills

Communication skills

Prioritization

Independent work

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Tools

SAP

Smartsheet

SharePoint

Microsoft Office

Job description

Q3 Contracting, a division of Primoris Services Corporation, seeks a Design Data Administrative Assistant in Little Canada, MN. You will extract and manage data from SAP and Smartsheet to support reporting and operations, while handling billing packages and maintaining data confidentiality.

The role requires strong Excel skills, detail orientation, and the ability to work independently with leaders who travel.