Data & Billing Admin Assistant (SAP/Smartsheet)

Q3 Contracting, Inc; Little Canada (MN); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) match

ESPP

Job summary

Q3 Contracting, a division of Primoris Services Corporation, is seeking a Design Data Administrative Assistant for the Little Canada, MN office. You will extract and manipulate data across SAP/Smartsheet, coordinate billing packages, and maintain confidential information with a high level of accuracy.

The role requires data/administrative experience, strong Excel skills, and ability to work independently in a dynamic environment with travel expectations for leadership.

Qualifications

• High school diploma or equivalent.
• Data and administrative experience.
• Ability to prioritize and plan work activities to be effective and efficient.
• Must be comfortable and effective working in an environment with changing demands, delays and responding to unexpected situations.
• Must be able to work effectively and independently while supporting leaders who frequently travel and may not be available on-site.
• Ability to maintain and protect confidential information.
• Working knowledge of Microsoft applications including Word, Excel and Outlook.
• Excellent verbal and written communication skills required; ability to maintain a high level of professionalism.
• Experience in SAP, Sharepoint, and Smartsheet is a plus.

Responsibilities

• Extract, compile, and manipulate data from multiple databases and platforms, including SAP and Smartsheet, to support reporting, process improvements, and business operations.
• Coordinate the compilation, review, and submission of billing packages, ensuring data accuracy, proper documentation, and adherence to client and organizational standards.
• Maintain the confidentiality and security of sensitive company, client, employee, and project information in accordance with company policies and procedures.
• Maintain various Excel tracking sheets.
• Utilize excel functions such as Xlookups, Vlookups, pivot tables, filtering, and sorting to organize and analyze large data sets.
• Ensure data accuracy through regular audits, validation, and reconciliation of reports and tracking tools.
• Generate recurring and ad hoc reports to support resource planning, project tracking, and department performance metrics.
• Collect, organize, and maintain project, resource, and workload data from multiple sources.
• Properly scan and document paperwork.
• Support design leadership with data entry, report preparation, meeting materials, and administrative tasks.
• Perform quality assurance reviews and quality control checks as directed by leadership to ensure accuracy, compliance, and adherence to established standards.
• Respond to requests for information and provide administrative support.
• Other duties as assigned.

Skills

Data entry

Attention to detail

Data analysis

Communication

Time management

Education

High school diploma or equivalent

Tools

SAP

Smartsheet

SharePoint

Job description

Q3 Contracting, a division of Primoris Services Corporation, is seeking a Design Data Administrative Assistant for the Little Canada, MN office. You will extract and manipulate data across SAP/Smartsheet, coordinate billing packages, and maintain confidential information with a high level of accuracy.

The role requires data/administrative experience, strong Excel skills, and ability to work independently in a dynamic environment with travel expectations for leadership.