Deputy Clerk & Elections & Records Specialist

Hillsdale Co.; Hillsdale (MI); On-site; USD 35,000 - 55,000; Full time

Job summary

Hillsdale Co. is seeking a Deputy Clerk under the direct supervision of the Clerk to handle a range of clerical tasks, including customer service, FOIA support, social media, record retention, and elections.

The role also serves as a liaison between the select board and commissions. Key responsibilities include answering phones, assisting with the Treasury, posting agendas, processing minutes, managing records, and providing notary services.

Qualifications

• Minimum one year in a customer service setting; associate's degree preferred.
• Knowledge of state election law is strongly preferred.
• Ability to work with minimal supervision.
• One year or more in a municipal office preferred.
• Qualified Voter File certification, or willingness to attain within three months.

Responsibilities

• Answer phone and assist all departments at the front counter.
• Provide support to the Treasury Department, receiving tax payments and issuing tax bills, and assisting with building department payments.
• Serve as contact for boards and commissions; post agendas, prepare minutes, and handle publications.
• Assist with Freedom of Information Act (FOIA) requests and record management.
• Assist with all aspects of elections.
• Provide notary service as outlined under the Michigan Notary Public Act.
• Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Other duties as assigned.

Skills

MS Office

Social media

Communication

Attention to detail

Notary services

Driver's license

Education

Associate's degree

Job description

Hillsdale Co. is seeking a Deputy Clerk under the direct supervision of the Clerk to handle a range of clerical tasks, including customer service, FOIA support, social media, record retention, and elections.

The role also serves as a liaison between the select board and commissions. Key responsibilities include answering phones, assisting with the Treasury, posting agendas, processing minutes, managing records, and providing notary services.