Part-Time Deputy Clerk

Hillsdale Co.; Hillsdale (MI); In loco; USD 35.000 - 55.000; Tempo pieno

Descrizione del lavoro

Hillsdale Co. is seeking a Deputy Clerk under the direct supervision of the Clerk to handle a range of clerical tasks, including customer service, FOIA support, social media, record retention, and elections.

The role also serves as a liaison between the select board and commissions. Key responsibilities include answering phones, assisting with the Treasury, posting agendas, processing minutes, managing records, and providing notary services.

Competenze

• Minimum one year in a customer service setting; associate's degree preferred.
• Knowledge of state election law is strongly preferred.
• Ability to work with minimal supervision.
• One year or more in a municipal office preferred.
• Qualified Voter File certification, or willingness to attain within three months.

Mansioni

• Answer phone and assist all departments at the front counter.
• Provide support to the Treasury Department, receiving tax payments and issuing tax bills, and assisting with building department payments.
• Serve as contact for boards and commissions; post agendas, prepare minutes, and handle publications.
• Assist with Freedom of Information Act (FOIA) requests and record management.
• Assist with all aspects of elections.
• Provide notary service as outlined under the Michigan Notary Public Act.
• Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Other duties as assigned.

Conoscenze

MS Office

Social media

Communication

Attention to detail

Notary services

Driver's license

Formazione

Associate's degree

Descrizione del lavoro

Under the direct supervision of the Clerk, the Deputy Clerk is responsible for a variety of clerical assignments, including but not limited to, customer service, assisting with FOIA’s, social media, record retention, and elections. The Deputy Clerk will also be a liaison between select board and commission members as necessary.

Duties & Responsibilities

• Answer phone and assist all departments at the front counter.
• Provide support to the Treasury Department, receiving tax payments and issuing tax bills, and assisting with building department payments.
• Serve as contact for boards and commissions; post agendas, prepare minutes, and handle publications.
• Assist with Freedom of Information Act (FOIA) requests and record management.
• Assist with all aspects of elections.
• Provide notary service as outlined under the Michigan Notary Public Act.
• Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Other duties as assigned.

Knowledge, Skills, & Qualifications

• Strong proficiency in computers and office technology, including but not limited to MS Office applications, and social media platforms.
• Demonstrated history of completing tasks, assignments, and projects in a timely and efficient manner.
• Self-motivation and attention to detail.
• Strong organizational and communication (written and oral) skills.
• Professionalism to interact with elected officials, the public, and other departments.
• Valid Michigan Driver’s License and satisfactory driving record.
• Notary Public, or willingness to attain within three months of employment.

Experience & Education

• Minimum one year in a customer service setting or comparable.
  Associate's degree preferred.
• Knowledge of state election law is strongly preferred.
• Demonstrated ability to work with minimal supervision.
• One year or more in a municipal office preferred.
• Qualified Voter File certification, or willingness to attain within three months of employment.

Physical Requirements

This position primarily involves work in an office environment. While performing the duties of this job, the employee is regularly required to:

• Remain in a stationary position for extended periods of time, operate a computer and other standard office equipment, and communicate effectively with staff and the public.
  Move about the office to access files, supplies, and attend meetings.
• Occasionally bend, reach, kneel, or climb a step stool to retrieve or store materials.
  Lift, carry, and move items weighing up to 50 pounds, particularly during election periods when transporting election equipment and supplies may be required.
• Travel to other locations for training, meetings, or election-related duties as needed.

Board of Public Utilities

45 Monroe St.
Hillsdale, MI 49242