Department Representative - Temporary

Opti Staffing; Anchorage (AK); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Short-term assignment

HR/L&D exposure

Anchorage, AK location

Job summary

Opti Staffing Group in Anchorage, AK is hiring a temporary Administrative Support to assist the HR Learning & Development team. The role emphasizes reviewing training materials, updating learning guides, and providing general administrative support to ensure smooth training sessions.

The position requires strong MS Office skills, attention to detail, and ability to manage multiple tasks in a fast-paced office environment. It is a short-term 30-day assignment with potential extension.

Qualifications

• Minimum of 2 years of office, administrative, or related experience.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Strong grammar, spelling, proofreading, and written communication skills.
• Excellent attention to detail and ability to identify inconsistencies between documents and presentations.
• Strong organizational and time-management skills.
• Ability to follow written and verbal instructions and work independently.
• Professional communication skills and the ability to work effectively with team members.
• Ability to manage multiple tasks and meet deadlines in a professional office environment.
• Ability to type at least 35 WPM.

Responsibilities

• Review training materials for accuracy, grammar, spelling, and overall consistency.
• Compare written training materials with PowerPoint presentations to ensure information is accurate and aligned.
• Assist with creating, reviewing, and updating learning guides and other training documents.
• Prepare, organize, print, and assemble training materials for participants.
• Assist with setting up training rooms prior to sessions and cleaning up afterward.
• Format and update documents, spreadsheets, forms, and other materials using Microsoft Office programs.
• Maintain organized records and training documentation.
• Assist the Learning & Development team with special projects and additional administrative tasks as needed.
• Review documents for accuracy and ensure materials meet established standards.
• Provide additional departmental support as assigned.

Skills

Administrative experience

Attention to detail

Written communication

Time management

Independent working

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

OPTI STAFFING GROUP IS HIRING! Opening: Temporary Department Representative / Administrative Support Location: Anchorage, AK Pay: $23–$25/hour DOE Schedule: Monday–Friday, 8:00 AM–5:00 PM Start Date: ASAP Assignment Length: Approximately 30 days, with potential for extension

Opti Staffing Group is partnering with a well-established organization in Anchorage to find a detail-oriented Temporary Administrative Support professional to assist their HR Learning & Development team. This is a great opportunity for someone with strong administrative experience, excellent attention to detail, and proficiency with Microsoft Office Suite. The primary focus of this assignment will be reviewing and preparing training materials, assisting with learning guides, and providing general administrative support to ensure upcoming training sessions run smoothly.

WHAT YOU’LL DO:

• Review training materials for accuracy, grammar, spelling, and overall consistency.
• Compare written training materials with PowerPoint presentations to ensure information is accurate and aligned.
• Assist with creating, reviewing, and updating learning guides and other training documents.
• Prepare, organize, print, and assemble training materials for participants.
• Assist with setting up training rooms prior to sessions and cleaning up afterward.
• Format and update documents, spreadsheets, forms, and other materials using Microsoft Office programs.
• Maintain organized records and training documentation.
• Assist the Learning & Development team with special projects and additional administrative tasks as needed.
• Review documents for accuracy and ensure materials meet established standards.
• Provide additional departmental support as assigned.

WHAT YOU NEED:

• Minimum of 2 years of office, administrative, or related experience, or an equivalent combination of education, training, and experience.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Strong grammar, spelling, proofreading, and written communication skills.
• Excellent attention to detail and ability to identify inconsistencies between documents and presentations.
• Strong organizational and time-management skills.
• Ability to follow written and verbal instructions and work independently.
• Professional communication skills and the ability to work effectively with team members.
• Ability to manage multiple tasks and meet deadlines in a professional office environment.
• Ability to type at least 35 WPM.

PHYSICAL REQUIREMENTS: Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Ability to sit for extended periods and occasionally stand, walk, stoop, kneel, or crouch while performing assigned duties.

WHY YOU’LL LOVE IT:

• $23–$25/hour DOE
• Consistent Monday–Friday, 8:00 AM–5:00 PM schedule
• Opportunity to gain experience supporting a professional HR Learning & Development team
• Short-term 30-day assignment with the potential to be extended
• Great opportunity for someone with strong administrative and Microsoft Office skills who can jump in and make an immediate impact