Administrative Assistant

Wasillachamber; Anchorage (AK); On-site; USD 28,413 - 40,467; Full time

Job summary

Wasillachamber in Anchorage, AK seeks an Administrative Assistant to be the warm first contact for visitors and callers, onsite. Reporting to the COO, you will handle front desk duties, light HR/finance tasks, and event support.

The role requires a high school diploma or GED, 2+ years of admin experience, and proficiency in Microsoft Office. QuickBooks experience is a plus; valid Alaska driver's license and reliable vehicle are preferred.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative, office support, or customer service experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with QuickBooks or similar accounting software preferred; basic bookkeeping knowledge a plus.
• Strong organizational, communication, and time management skills.
• Valid Alaska driver's license, clean driving record, and proof of auto insurance.
• Must pass a state and federal criminal background check.
• Must have access to a personal vehicle for occasional company business.

Responsibilities

• Answer and route incoming calls; welcome and assist visitors, clients, and caregivers
• Process mail; perform filing, data entry, printing, scanning, and document preparation
• Manage conference room schedules, organizational calendars, and office supplies
• Maintain organized electronic and physical records
• Coordinate with vendors on supplies, equipment, and maintenance
• Assist with billing, receipts, receivables, deposits, and accounts payable processing
• Serve as payroll backup in QuickBooks; support reconciliations and recordkeeping
• Coordinate employee onboarding/offboarding; maintain personnel files
• Attend Board meetings and prepare minutes; coordinate staff events, potlucks, and gatherings
• Maintain donor database; prepare and mail acknowledgment letters and support fundraising activities

Skills

Organizational skills

Communication skills

Time management

Education

High school diploma or GED

Tools

Microsoft Office Suite

QuickBooks

Job description

Administrative Assistant
Anchorage, AK (Onsite)
$25ph

About
Our Client transforms the lives of those affected by Alzheimer's Disease and related dementias through critical services, support, and a commitment to enhancing quality of life. They are seeking a friendly, organized professional to be the warm first point of contact for visitors and callers — reporting directly to the COO.

Key Responsibilities

Front Office & Operations

• Answer and route incoming calls; welcome and assist visitors, clients, and caregivers
• Process mail; perform filing, data entry, printing, scanning, and document preparation
• Manage conference room schedules, organizational calendars, and office supplies
• Maintain organized electronic and physical records
• Coordinate with vendors on supplies, equipment, and maintenance

Finance & HR Support

• Assist with billing, receipts, receivables, deposits, and accounts payable processing
• Serve as backup for payroll processing in QuickBooks; support reconciliations and recordkeeping
• Coordinate employee onboarding/offboarding; maintain personnel files, anniversaries, and PARs
• Maintain confidentiality of all financial, payroll, and HR information

Events, Donor & Program Support

• Attend Board meetings and prepare minutes; coordinate staff events, potlucks, and gatherings
• Maintain donor database; prepare and mail acknowledgment letters and support fundraising activities
• Assist Resource Specialist with client intake as needed
• Keep common areas tidy; create a welcoming environment through seasonal decorating

Qualifications

• High school diploma or GED required; 2+ years of administrative, office support, or customer service experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Experience with QuickBooks or similar accounting software preferred; basic bookkeeping knowledge a plus
• Strong organizational, communication, and time management skills
• Ability to handle sensitive information with discretion and professionalism
• Valid Alaska driver's license, clean driving record, and proof of auto insurance
• Must pass a state and federal criminal background check
• Must have access to a personal vehicle for occasional company business