Sales Coordinator

Opti Staffing; Anchorage (AK); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Annual incentive

401(k) with match

Medical/dental/vision insurance

HSA

Paid time off

Mon-Fri 8-hour shifts

Occasional Saturday work

Job summary

Opti Staffing in Anchorage seeks a detail‑driven Sales Coordinator to support equipment sales from factory orders to delivery, coordinating with Sales, Accounting, Warranty, manufacturers, and leadership. You will own PO processing, track equipment through delivery, and maintain accurate records.

This role requires 2+ years in admin or sales support; strong Excel and Office skills; familiarity with inventory, ERP, or dealer systems (Flyntlok preferred).

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, sales support, or related experience.
• Experience in heavy equipment, machinery, automotive, or dealership operations preferred.
• Familiarity with inventory, ERP, or dealer management systems; Flyntlok is highly desirable.
• Strong Excel and Microsoft Office skills; detail-oriented and accurate.

Responsibilities

• Own day-to-day tracking and processing of equipment purchase orders.
• Follow equipment from factory floor through delivery and inform internal teams.
• Enter freight, work orders, and other costs into Flyntlok; maintain records.
• Maintain sold equipment spreadsheets and status reports; ensure accuracy.
• Communicate updates with manufacturers and leadership; resolve invoice discrepancies.
• Coordinate with Sales to complete paperwork and ensure compliance.

Skills

Attention to detail

Organizational skills

Professional communication

Self-motivated

Education

High school diploma

Tools

Excel

Microsoft Office

Flyntlok

ERP systems

Job description

OPTI STAFFING GROUP IS HIRING Opening: Sales Coordinator Location: Anchorage, AK Pay: $26/hr Company: Opti Staffing Group is partnering with a respected equipment dealership to find a highly organized and detail-driven Sales Coordinator to become an important part of their operations team.

This is more than a traditional administrative position—you'll be at the center of the equipment sales process, helping move transactions from factory order to customer delivery while working alongside Sales, Accounting, Warranty, manufacturers, and leadership. If you're someone who enjoys working with equipment, numbers, systems, and people—and takes pride in getting the details right—this could be a great opportunity to build a long-term career in the equipment industry.

What You’ll Do:

• Own the day-to-day tracking and processing of equipment purchase orders
• Follow equipment from the factory floor through delivery, keeping internal teams informed along the way
• Receive incoming equipment into inventory and maintain accurate unit identification and records
• Enter freight, work orders, accessories, and other estimated costs into Flyntlok
• Keep sold equipment spreadsheets and status reports accurate and up to date
• Communicate equipment updates with manufacturers and internal leadership
• Review, code, and post manufacturer invoices while helping resolve discrepancies
• Track manufacturer discounts, programs, and related financial information
• Make sure equipment files, documentation, and scan records are complete and organized
• Coordinate with Warranty to ensure equipment is properly registered with manufacturers
• Partner with Sales to complete sales packets and manufacturer-required paperwork
• Help Sales stay current when manufacturer requirements or documentation processes change
• Maintain manufacturer sales manuals and reference materials
• Serve as a communication hub between Sales, Accounting, Warranty, and Operations
• Jump in on additional administrative and operational projects as needed

What We’re Looking For:

• High school diploma or equivalent required
• 2+ years of administrative, sales support, or related experience
• Experience in heavy equipment, machinery, automotive, or dealership operations is strongly preferred
• Familiarity with inventory, ERP, or dealer management systems is a plus; Flyntlok experience is highly desirable
• Strong Excel and Microsoft Office skills
• Excellent attention to detail and a knack for catching discrepancies
• Strong organizational skills with the ability to keep multiple transactions moving at once
• Professional communication skills and the ability to work effectively across departments
• Self-motivated, dependable, and comfortable taking ownership of responsibilities
• Ability to learn manufacturer systems, processes, and compliance requirements quickly

Benefits:

• $26/hour with an annual incentive opportunity
• 401(k) with employer match and profit sharing
• Medical, dental, and vision insurance
• Health Savings Account (HSA)
• Paid time off
• Monday-Friday schedule with 8-hour shifts
• Occasional Saturday work as needed
• Opportunity to build a career with an established equipment dealership
• A role where your organization, accuracy, and equipment knowledge can make a direct impact

If you're looking for an opportunity to work with a diverse technology environment while supporting a respected Alaska organization, we'd love to hear from you.