Department Operations & Executive Support Specialist

Auburn; Auburn, Northern (AL, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Auburn University’s Harrison College of Pharmacy seeks an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the department. This sole staff member role requires strong organization and independent judgment in a dynamic academic setting.

Responsibilities include handling fiscal operations, executive support for the Department Head, HR-related processes, course scheduling, student administration, recruitment logistics, and event

Qualifications

• High school diploma or equivalent.
• 6 years of experience in administrative support services, including at least 2 years at the preceding level.

Responsibilities

• Manage departmental fiscal operations, including purchasing, reimbursements, travel, procurement, budget monitoring.
• Provide administrative and executive support to the Department Head and departmental faculty, staff, students, and visitors.
• Coordinate faculty personnel actions, onboarding, appointments, promotion and tenure documentation, and other HR processes.
• Support academic and student administration, including course scheduling, classroom coordination, graduate program support, student appointments, and student-related matters.
• Coordinate faculty, staff, student, and candidate recruitment activities, including interview scheduling and visit logistics.
• Plan, organize, and execute departmental meetings, seminars, workshops, conferences, recruitment events, and other special events.
• Maintain and assist with departmental communications, websites, records, facilities access, and office operations.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.

Skills

Organizational skills

Communication

Education

High school diploma or equivalent

Job description

Auburn University’s Harrison College of Pharmacy seeks an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the department. This sole staff member role requires strong organization and independent judgment in a dynamic academic setting.

Responsibilities include handling fiscal operations, executive support for the Department Head, HR-related processes, course scheduling, student administration, recruitment logistics, and event