Administrative Specialist II: Research & Policy Operations

Auburn University; Auburn (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Auburn University’s Harrison College of Pharmacy seeks an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the Department of Health Outcomes Research and Policy. This role is the department’s sole administrative staff member, requiring strong organization and independent judgment.

The position works closely with eight faculty, thirteen graduate students, college leadership, university offices, and external partners to advance

Qualifications

• High school diploma or equivalent.
• 6 years of experience in administrative support services, with at least 2 years at the preceding level or equivalent.
• Education may substitute for experience at a rate of one year of education per year of experience.

Responsibilities

• Manage departmental fiscal operations including purchasing, reimbursements, travel, procurement, and budget monitoring.
• Provide administrative and executive support to the Department Head, faculty, staff, students, and visitors.
• Coordinate faculty personnel actions, onboarding, appointments, promotion, and tenure documentation.
• Support academic and student administration, including course scheduling and graduate program support.
• Coordinate recruitment activities for faculty, staff, students, and candidates.
• Plan and execute departmental meetings, seminars, workshops, conferences, and events.
• Maintain communications, websites, records, facilities access, and office operations.
• Ensure compliance with policies while handling administrative and fiscal responsibilities.

Education

High school diploma or equivalent

Job description

Auburn University’s Harrison College of Pharmacy seeks an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the Department of Health Outcomes Research and Policy. This role is the department’s sole administrative staff member, requiring strong organization and independent judgment.

The position works closely with eight faculty, thirteen graduate students, college leadership, university offices, and external partners to advance