Administrative Support Specialist II

Auburn; Auburn, Northern (AL, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Auburn University’s Harrison College of Pharmacy seeks an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the department. This sole staff member role requires strong organization and independent judgment in a dynamic academic setting.

Responsibilities include handling fiscal operations, executive support for the Department Head, HR-related processes, course scheduling, student administration, recruitment logistics, and event

Qualifications

• High school diploma or equivalent.
• 6 years of experience in administrative support services, including at least 2 years at the preceding level.

Responsibilities

• Manage departmental fiscal operations, including purchasing, reimbursements, travel, procurement, budget monitoring.
• Provide administrative and executive support to the Department Head and departmental faculty, staff, students, and visitors.
• Coordinate faculty personnel actions, onboarding, appointments, promotion and tenure documentation, and other HR processes.
• Support academic and student administration, including course scheduling, classroom coordination, graduate program support, student appointments, and student-related matters.
• Coordinate faculty, staff, student, and candidate recruitment activities, including interview scheduling and visit logistics.
• Plan, organize, and execute departmental meetings, seminars, workshops, conferences, recruitment events, and other special events.
• Maintain and assist with departmental communications, websites, records, facilities access, and office operations.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.

Skills

Organizational skills

Communication

Education

High school diploma or equivalent

Job description

Overview

The Department of Health Outcomes Research and Policy within Auburn University's Harrison College of Pharmacy seeks candidates for an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the department. This position serves as the department's sole administrative staff member and is a vital contributor to the daily success of the unit. The successful candidate must be highly organized, proactive, customer-focused, and able to work independently while exercising sound judgment and managing multiple priorities in a dynamic environment.

This position is deeply embedded in a collaborative academic setting, working closely with eight faculty members, thirteen graduate students, college leadership, university offices, and external partners. The Administrative Support Specialist plays an integral role in advancing the department's teaching, research, and outreach missions through exceptional administrative, financial, academic, and operational support.

Responsibilities

• Manage departmental fiscal operations, including purchasing, reimbursements, travel, procurement, budget monitoring, and financial documentation.
• Provide administrative and executive support to the Department Head and departmental faculty, staff, students, and visitors.
• Coordinate faculty personnel actions, onboarding, appointments, promotion and tenure documentation, and other human resource processes.
• Support academic and student administration, including course scheduling, classroom coordination, graduate program support, student appointments, and student-related matters.
• Coordinate faculty, staff, student, and candidate recruitment activities, including interview scheduling and visit logistics.
• Plan, organize, and execute departmental meetings, seminars, workshops, conferences, recruitment events, and other special events.
• Maintain and assist with departmental communications, websites, records, facilities access, and office operations.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.

Qualifications

• High school diploma or equivalent
• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

Substitution allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrantly downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

9/16/2026