Department Operations & Events Specialist

Antero Resources; Denver (CO); On-site; USD 41,245 - 48,216; Full time

Job summary

Antero Resources in Denver, CO seeks an Administrative Officer to provide general administrative and financial support to the Chair, faculty, staff, and students in the Department of Communication.

The role covers purchasing, invoicing, travel, event planning, budgets, front desk duties, and coordination of room schedules and facilities. Strong organizational and communication skills are essential.

Qualifications

• Skill to organize and prioritize various administrative tasks, meet established deadlines, and work accurately and effectively with a high volume of detailed work in an environment of fluctuating workloads, and frequent interruptions.
• Communication skills to accurately convey information and university regulations, policies, and procedures to students, faculty, administrators, and the public.
• Skill in working independently and following through on assignments with minimal supervision.
• Interpersonal skills to establish and maintain positive working relationships with faculty, administrators, staff, and students; ability to work as a team player.
• Skill in dealing with confidential matters with tact and sensitivity. Ability to maintain composure when encountering opposition, insensibility, or hostility.
• Demonstrated writing skills to prepare concise, logical, effective, and grammatically correct business correspondence and reports. Knowledge of standard English grammar, punctuation, prose style, and correspondence.
• Strong working knowledge of personal computers and software such as MS Office Suite; WordPress; Google Sheets and Forms.
• Knowledge of or ability to learn university policies, procedures, and online systems such as BruinBuy Plus and Concur.
• Demonstrated skill in event planning. Ability to coordinate the logistics, plan, and implement small to large-scale events.
• Ability and willingness to move and rearrange tables and chairs, and to work some weekends and evenings when departmental events take place.

Responsibilities

• Place purchase orders, submit invoices for payment, and process reimbursements.
• Make travel arrangements for the department.
• Plan, implement, and oversee all departmental events, workshops, talks, and conferences.
• Coordinate faculty recruitment activities.
• Develop project and event budgets and monitor balances and expenses.
• Serve as the front office reception, first point of contact for department visitors.
• Purchase office supplies and textbooks.
• Place audio‑visual requests with OID, schedule conference rooms, and request facilities services.
• Process mail and maintain copiers.
• Manage parking coordination, emergency coordination, and equipment inventory.
• Administer special projects for the Department Chair, Manager, and Student Affairs Officers.
• Perform other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Independent work

Team player

Confidential handling

Attention to deadlines

Policy knowledge

Event planning

Weekend/evening flexibility

Education

Bachelor's Degree in related area

Tools

MS Office Suite

WordPress

Google Sheets & Forms

Job description

Antero Resources in Denver, CO seeks an Administrative Officer to provide general administrative and financial support to the Chair, faculty, staff, and students in the Department of Communication.

The role covers purchasing, invoicing, travel, event planning, budgets, front desk duties, and coordination of room schedules and facilities. Strong organizational and communication skills are essential.