Department Operations & Events Coordinator

001 University of Rochester; United States; On-site; USD 62,408,000 - 87,480,000; Full time

Job summary

The University of Rochester department of Physics & Astronomy is seeking a Department Coordinator to handle a broad range of administrative, fiscal, and educational duties in support of operations and success. The role serves as the first point of contact for the department and coordinates communications, events, and workflows.

Responsibilities include office management, educational program coordination, expense processing, purchasing, and calendar maintenance.

Qualifications

• Associate's degree and 3 years of progressively responsible experience in administrative support required.
• Bachelor's preferred, or equivalent combination of education and experience.
• Proficiency with Microsoft Suite, FileMaker Pro,Zoom, Box, Adobe, etc.

Responsibilities

• Office Management: Answers main line and directs inquiries appropriately.
• Educational Programs: Coordinates seminars and colloquia for Astro, Physics and CCQO events each week.
• Financial Administration: Processes expense reports for faculty and students.
• Administrative: Prepares and sends routine and confidential correspondence.
• Communications: Sends routine and targeted department emails; sets up Zoom calls; maintains department calendar.

Skills

Microsoft Office

FileMaker Pro

Zoom

Box

Adobe

Budgeting

Data entry

Customer service

Communication

Education

Associate's degree

Bachelor's degree preferred

Tools

UR GEMS

Job description

The University of Rochester department of Physics & Astronomy is seeking a Department Coordinator to handle a broad range of administrative, fiscal, and educational duties in support of operations and success. The role serves as the first point of contact for the department and coordinates communications, events, and workflows.

Responsibilities include office management, educational program coordination, expense processing, purchasing, and calendar maintenance.