Department Operations & Events Coordinator

Northeastern University; Boston (MA); On-site; USD 32,000 - 44,000; Full time

Job summary

Northeastern University in Boston is seeking an Administrative Assistant to provide front desk coverage, assist with community services, and support department operations. You will coordinate events, manage room bookings, and handle purchasing and records with a proactive, professional approach.

Proficiency in Microsoft Office and strong communication skills are essential. The role requires initiative, organization, and the ability to balance multiple priorities in a fast-paced academic

Qualifications

• Associate's degree required and a strong professional demeanor.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Outstanding written and verbal communication skills with tact and diplomacy.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Provide consistent front desk coverage and professional reception to students, faculty, staff, and visitors.
• Purchase and monitor department supplies and maintain Excel purchase records; coordinate catering for events and student clubs.
• Manage room scheduling and ensure A/V equipment functions; submit work orders with Facilities as needed.
• Maintain organized electronic filing, mail handling, and department communications; support event logistics.
• Coordinate travel and reimbursements for visiting speakers and candidates; assist with general administrative tasks.

Skills

MS Office

Interpersonal skills

Communication skills

Education

Associate's degree

Bachelor's degree

Tools

Concur

Workday

Job description

Northeastern University in Boston is seeking an Administrative Assistant to provide front desk coverage, assist with community services, and support department operations. You will coordinate events, manage room bookings, and handle purchasing and records with a proactive, professional approach.

Proficiency in Microsoft Office and strong communication skills are essential. The role requires initiative, organization, and the ability to balance multiple priorities in a fast-paced academic