Department Office Administrator – Public Administration

Northern Illinois University; DeKalb (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Northern Illinois University is seeking a dedicated Office Administrator to support the Chair of the Public Administration department. The role involves graduate and undergraduate program support, budget tracking, and research for department operations.

It requires in-person presence and occasional offsite work with a flexible schedule. The position supports faculty, staff, and students, coordinating hiring, payroll, schedules, and event logistics.

Qualifications

• High school diploma or equivalent is required.
• Knowledge of personnel recruitment, selection, training, compensation and benefits is required.
• Knowledge of budgeting, accounting, and budget control is expected.
• Ability to communicate clearly, both verbally and in writing.
• Experience with administrative tasks and office management is important.

Responsibilities

• Coordinate faculty and staff searches, including ads, applicants, interviews and paperwork.
• Process payroll and benefits forms for faculty.
• Maintain course schedules and grade rosters.
• Prepare reports for regulatory, accreditation and department needs.
• Manage department financial accounts and budget.
• Provide front-office support and coordination for events.

Skills

Knowledge of recruitment and search

Budgeting and accounting basics

Effective written and verbal communica

Office administration excellence

People management assistance

Education

High school diploma or equivalent

Tools

MyNIU system

PeopleAdmin

Job description

Northern Illinois University is seeking a dedicated Office Administrator to support the Chair of the Public Administration department. The role involves graduate and undergraduate program support, budget tracking, and research for department operations.

It requires in-person presence and occasional offsite work with a flexible schedule. The position supports faculty, staff, and students, coordinating hiring, payroll, schedules, and event logistics.