Academic Affairs Office Coordinator

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

UNIVERSITY OF ILLINOIS URBANA-CHAMPAIGN is seeking an Office Manager to provide administrative support to the Associate Director of Academic Affairs and assist with instructor staffing and academic operations.

The role involves calendar management, email triage, course scheduling, and managing the iSchool Connect intranet via SharePoint. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• Two years of work experience comparable to the third level of this series.
• Strong knowledge of Microsoft Office and calendar management.
• Experience with email/ticketing systems and HR processes.

Responsibilities

• Provide daily administrative support to the Associate Director, including calendar management and travel arrangements.
• Manage Academic Affairs email inbox and triage inquiries to staff.
• Maintain reports on workflows such as course proposals and scheduling.
• Coordinate with HR to update instructor records when new staff are hired.
• Assist in course scheduling and data entry for term-based assignments.

Skills

Microsoft Office Suite

Attention to detail

Organizational skills

Multitasking

Effective communication

Tools

SharePoint

HR portal

Travel booking systems

Job description

UNIVERSITY OF ILLINOIS URBANA-CHAMPAIGN is seeking an Office Manager to provide administrative support to the Associate Director of Academic Affairs and assist with instructor staffing and academic operations.

The role involves calendar management, email triage, course scheduling, and managing the iSchool Connect intranet via SharePoint. Proficiency in Microsoft Office and strong organizational skills are essential.