Academic Affairs Operations Coordinator

Laseagrant; Urbana (IL); On-site; USD 43,000 - 53,000; Full time

Job summary

The University of Illinois System is seeking an Office Manager in Urbana to provide administrative support to Academic Affairs leadership, assist with instructor staffing, course scheduling, and communications. The role focuses on calendar management, travel arrangements, and maintaining scheduling records, with a 12-month basis and a salary guided by the bargaining agreement.

The position is full-time, with responsibilities across scheduling, data entry, and intranet content management, plus

Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Responsibilities

• Provide daily administrative support to the Associate Director of Academic Affairs.
• Assist in course scheduling and data entry for term-based assignments.
• Manage Academic Affairs email inbox and coordinate staff communications.
• Support instructors hiring records with HR and maintain scheduling calendars.
• Cover for other unit staff during peak periods.

Skills

Advanced knowledge of Microsoft Office

Attention to detail

Organizational skills

Prioritization

Communication skills

Education

High school diploma or equivalent

Tools

TeamDynamix

Chrome River

TCard/PCard processing

Job description

The University of Illinois System is seeking an Office Manager in Urbana to provide administrative support to Academic Affairs leadership, assist with instructor staffing, course scheduling, and communications. The role focuses on calendar management, travel arrangements, and maintaining scheduling records, with a 12-month basis and a salary guided by the bargaining agreement.

The position is full-time, with responsibilities across scheduling, data entry, and intranet content management, plus