Department Assistant - Per Diem

Shriners Children's; Sacramento (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

Shriners Childrens in Sacramento, CA seeks an Administrative Assistant to support the POPS department with clerical tasks including meeting minutes, calendar management, document preparation, and receptionist duties. You will help keep schedules, route calls, and prepare reports with accuracy and professionalism.

Ideal candidates have a High School Diploma or GED, 1–3 years of administrative experience, and intermediate Microsoft Office skills.

Qualifications

• High School Diploma or GED is required.
• 1–3 years administrative experience.
• Intermediate level of experience with Microsoft Suite of products.

Responsibilities

• Answer department phone and reserve conference rooms.
• Prepare reports and maintain calendars for the team.
• Transcribe, type, proofread, and distribute various materials accurately.

Skills

Administrative skills

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Company OverviewShriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.CURRENT EMPLOYEES: Please log into Workday Click Here to apply internally through the \"Jobs Hub\"Job DescriptionThe Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department. Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.Key Responsibilities:The Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department. Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.Performs job functions from the POPS reception desk. Minimizes time away from the immediate area to assure good customer communication and service. Keeps POPS department, staff, and patient schedules updated and directs patients and staff appropriately.Transcribes, types, proofreads, copies, faxes and distributes a variety of material in an accurate, timely, and professional manner. Creates and maintains backup for all documents, correspondence, and databases. May include meeting minutes, memos, policy and procedure updates, correspondence and schedules.Performs other office duties/projects as requested by POPS staff or per instruction of the O&P manager.Required Qualifications:High School Diploma or GED1-3 years administrative experienceIntermediate level of experience with Microsoft Suite of productsThe pay range for this position is $27.88 - $39.36/hour.Compensation is determined based on years of relevant experience and departmental equity.