Department Assistant - Per Diem

150 Shriners Hospitals for Children; San Francisco (CA); On-site; USD 39,000 - 54,000; Full time

Job summary

Shriners Children’s is seeking a Department Administrative Assistant to support the team with clerical tasks, meeting minutes, letters and spreadsheets, and calendar management across the department.

The role involves answering the department phone, reserving conference rooms, preparing reports, and maintaining time and attendance records with accuracy and professionalism.

Qualifications

• High School Diploma or GED.
• 1-3 years administrative experience.
• Intermediate level of experience with Microsoft Suite of products.

Responsibilities

• Performs clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department.
• Performs job functions from the POPS reception desk.
• Minimizes time away from the immediate area to assure good customer communication and service.
• Keeps POPS department, staff, and patient schedules updated and directs patients and staff appropriately.
• Transcribes, types, proofreads, copies, faxes and distributes a variety of material in an accurate, timely, and professional manner.
• Creates and maintains backup for all documents, correspondence, and databases. May include meeting minutes, memos, policy and procedure updates, correspondence and schedules.

Skills

Administrative experience

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.

Job Description

The Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department. Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.

Key Responsibilities

• The Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department. Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.
• Performs job functions from the POPS reception desk.
• Minimizes time away from the immediate area to assure good customer communication and service.
• Keeps POPS department, staff, and patient schedules updated and directs patients and staff appropriately.
• Transcribes, types, proofreads, copies, faxes and distributes a variety of material in an accurate, timely, and professional manner.
• Creates and maintains backup for all documents, correspondence, and databases. May include meeting minutes, memos, policy and procedure updates, correspondence and schedules.
• Performs other office duties/projects as requested by POPS staff or per instruction of the O&P manager.

Required Qualifications

• High School Diploma or GED
• 1-3 years administrative experienceIntermediate level of experience with Microsoft Suite of products

Compensation

The pay range for this position is $27.88 - $39.36/hour. Compensation is determined based on years of relevant experience and departmental equity.

Benefits

• Eligible Shriners Children’s employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more!

Additional Information

Every day, we provide innovative, compassionate care and conduct leading research that enhances the quality of life for children and their families. We invite you to explore the many rewarding career paths at Shriners Children's, from clinical and non-clinical positions to education and research opportunities. We’re always looking for driven, compassionate professionals to join our team as nurses, physical therapists, medical assistants, administrative staff and much more. No matter where you're located, you'll find openings at our Shriners Children’s facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida.