Executive Assistant, Medical Staff

Shriners Children's; Galveston (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Shriner's Children's in Texas is seeking an Executive Assistant to provide direct administrative support to the Chief of Staff and Medical Staff. You will plan and organize office operations, coordinate the Fellowship Program, and assist with educational tutorials.

Responsibilities include scheduling, email management, travel reimbursements, credentialing support, and maintaining confidential files. The role requires meticulous organizational skills and strong communication in a fast-paced

Qualifications

• 7 years of executive-level administrative experience and/or senior support position.
• Excellent communication and follow-through skills.
• Exceptional organizational and office skills, familiarity with statistics and multiple schedules.
• Strong computer skills and experiences producing high-quality work; MS Word, PowerPoint, Excel, Teams, and AI.

Responsibilities

• Coordinates all administrative activities for assigned medical staff and Chief.
• Plan and organize meetings, appointments and events as needed.
• Maintain travel expenses reimbursement for physicians and providers.
• Prepare and submit reports to home office and assist with credentialing.

Skills

Executive support

Communication

Organization

Calendar management

MS Word

Excel

PowerPoint

Teams

AI tools

Education

Associates Degree

Bachelor's Degree

Tools

MS Word

PowerPoint

Excel

Teams

AI

Job description

Company OverviewShriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.CURRENT EMPLOYEES: Please log into Workday Click Here to apply internally through the \"Jobs Hub\"Job DescriptionThe Executive Assistant is responsible for the direct administrative support of the Chief of Staff and Medical Staff. The individual will be competent in the knowledge of organizational operations, procedures, policies and personnel and work independently to plan and organize office operations. They will assist in the planning and preparation of any special events associated with the Medical Staff Office. They will coordinate the Fellowship Program and assist with coordinating medical staff-hosted educational tutorials.Key Responsibilities:Coordinates all administrative activities for assigned medical staff and ChiefEnsure messages are delegated in a timely manner. Use proper etiquetteIndependently organizes meetings, appointments and events as neededRetrieve, circulate and respond to emailsMaintain up-to-date medical staff and chief away schedules and communicate accurately and effectively to various clinical departmentsMaintain travel expenses reimbursement for physicians and other providersType correspondence, transcribe dictation and meet deadlinesCoordinate tutorials and scientific meetings, as well as, legal inquires/meetingsOrder inventory, lab coats and business cards for physicians and other healthcare providersMaintain and submit reports to home office as assignedDemonstrates adaptability to respond and complete urgent assignments with accuracy and assuredness.Demonstrates evidence of importance of confidentiality and security of files.Provides support to credentialingProvides support for Medicaid and Medicare enrollment applications of assigned medical staff.Required Qualifications:7 years of executive-level administrative experience and/or senior executive support positionExcellent communication and follow-through skillsExceptional organizational and office skills, familiarity with statistical analysis and ability to manage multiple schedules and deadlines.Strong computer skills and experiences producing high-quality work; including word processing, spreadsheets, calendar/appointment programs and database applications (MS Word, PowerPoint, Excel, Teams, and the use of AI).Preferred Qualifications:Associates DegreeBachelors DegreeMedical terminologyCompensation is determined based on years of relevant experience and departmental equity.