Department Assistant - Per Diem

Shriners Children’s Hospital; Sacramento (CA); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Shriners Children’s Hospital in Sacramento, CA seeks an on-site Department Administrative Assistant (per diem) to support the OT/PT team with clerical tasks, calendar management, and documentation. Responsibilities include answering phones, reserving rooms, and preparing reports with accurate records.

Requirements include a High School Diploma or GED and 1–3 years of administrative experience, plus proficiency in Microsoft Office. The role is payed hourly with a range of $27.88–$39.36 per hour.

Qualifications

• High School Diploma or GED required.
• 1–3 years administrative experience preferred.
• Intermediate level of experience with Microsoft Office Suite.

Responsibilities

• Answer department phones and direct inquiries.
• Maintain Outlook calendars for the team and schedule meetings.
• Reserve conference rooms and prepare reports and documents.
• Transcribe, type, copy, fax and distribute materials accurately and promptly.

Skills

Administrative experience

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

## Department Assistant - Per DiemApply: On-Site: Sacramento, CA: Per Diem: Posted Today: JR102502**Company Overview** Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations. **CURRENT EMPLOYEES**: Please log into Workday Click Here to apply internally through the \"Jobs Hub\" **Job Description** The Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department. Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.**Key Responsibilities:*** The Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department. Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.* Performs job functions from the OT/PT reception desk. Minimizes time away from the immediate area to assure good customer communication and service.* Keeps department, staff, and patient schedules including IOTP schedules updated and directs patients and staff appropriately.* Transcribes, types, proofreads, copies, faxes and distributes a variety of material in an accurate, timely, and professional manner. Creates and maintains backup for all documents, correspondence, and databases. May include meeting minutes, memos, policy and procedure updates, correspondence and schedules.* Performs other office duties/projects as requested by therapy staff or per instruction of the OT/PT, TR/CL and O&P manager.**Required Qualifications:*** High School Diploma or GED* 1-3 years administrative experience* Intermediate level of experience with Microsoft Suite of productsThe pay range for this position is $27.88 - $39.36/hour. Compensation is determined based on years of relevant experience and departmental equity.