Department Assistant | Administration | Full Time

Gritman Medical Center; Moscow (ID); On-site; USD 32,000 - 42,000; Full time

Job summary

Gritman Medical Center, Inc., Moscow, ID, is seeking a Department Assistant in Administration for a full-time, on-site role. You will handle front-desk duties, route calls, and support daily office operations to ensure smooth hospital administration.

Preferred candidates have a High School diploma and comfortable using Microsoft Office, Outlook, and Adobe. The position emphasizes excellent customer service, confidentiality, and the ability to multitask in a fast-paced environment.

Qualifications

• No formal education required; high school diploma preferred.
• Strong interpersonal and customer-service abilities.
• Excellent organizational and multitasking skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Greet visitors and staff warmly and professionally.
• Answer and route incoming calls promptly.
• Handle mail, office supplies, and equipment maintenance.
• Set up meeting spaces and guide attendees.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Adobe Acrobat

Job description

Department Assistant | Administration | Full Time

Job Category: Office, Clerical & Administration

• Full-Time
• On-site

Locations

Showing 1 location

Gritman Medical Center, Inc.
Moscow, ID 83843, USA

Description

Job Duties and Responsibilities:

• Greet and welcome visitors and staff warmly.
• Manage and route incoming calls promptly and efficiently.
• Assist with various administrative tasks, including handling mail, managing office supplies, and maintaining office equipment.
• Support the setup of meeting spaces and guide individuals to these areas as needed.

Job Requirements:

Required Education: None
Required Licenses: None
Required Work Experience: None
Required Knowledge, Skills, and Abilities:

• Exceptional interpersonal skills to foster a friendly and professional environment.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Accuracy in handling administrative duties.
• Ability to manage multiple phone lines, inquiries, and other responsibilities simultaneously.
• Must maintain confidentiality and handle sensitive information discreetly.

Preferred Qualifications:

• High School Diploma or equivalent.
• Proficiency in using Microsoft programs, Outlook, and Adobe.

Functional Demands:

Population Served: All demographics
Physical Demands: Sitting, standing, walking, and limited lifting (under 50 lbs).
Environmental Conditions: Standard office hours with occasional flexibility for special events.

Organizational Expectations:

• Participate in ongoing quality improvement activities.
• Maintain hospital standards for a clean and quiet environment.
• Provide a positive and professional representation of the organization.
• Comply with organizational and regulatory policies for handling confidential information.
• Promote a culture of safety for patients and employees through proper identification, reporting, documentation, and prevention.
• Demonstrate excellent customer service, consistent with the standards contained in The Gritman Way.
• Maintain competency and knowledge of current standards of practice, trends, and developments in the related scope-of-practice or job role.
• Maintain compliance with organization’s policies, as well as established practices, protocols, and procedures of the position, department, and applicable professional standards.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.