Department Assistant | Administration | Full Time

Gritman Medical Center; Moscow (ID); On-site; USD 36,000 - 46,000; Full time

Job summary

Gritman Medical Center in Moscow, ID is seeking a Department Assistant to support Administration full-time. The role is on-site and focuses on frontline reception, phone management, and general office tasks.

This position emphasizes exceptional interpersonal skills, strong organization, and discretion in handling confidential information. Applicants should be comfortable with multi-line phones and coordinating meeting spaces.

Qualifications

• Greet visitors and staff warmly.
• Manage and route incoming calls promptly and efficiently.
• Assist with various administrative tasks, including handling mail, managing office supplies, and maintaining office equipment.
• Support the setup of meeting spaces and guide individuals to these areas as needed.

Responsibilities

• Greet and welcome visitors and staff warmly.
• Manage and route incoming calls promptly and efficiently.
• Assist with various administrative tasks, including handling mail, managing office supplies, and maintaining office equipment.
• Support the setup of meeting spaces and guide individuals to these areas as needed.

Skills

Interpersonal skills

Organizational skills

Phone handling

Attention to detail

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Adobe

Job description

Department Assistant | Administration | Full Time

• Posted on November 2, 2026

Locations

Showing 1 location

Gritman Medical Center, Inc.
Moscow, ID 83843, USA

• On-site
• Office, Clerical & Administration
• Full-Time
• Requisition #: ADMIN004102

Description

Job Duties and Responsibilities:

• Greet and welcome visitors and staff warmly.
• Manage and route incoming calls promptly and efficiently.
• Assist with various administrative tasks, including handling mail, managing office supplies, and maintaining office equipment.
• Support the setup of meeting spaces and guide individuals to these areas as needed.

Job Requirements:

Required Education: None
Required Licenses: None
Required Work Experience: None
Required Knowledge, Skills, and Abilities:

• Exceptional interpersonal skills to foster a friendly and professional environment.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Accuracy in handling administrative duties.
• Ability to manage multiple phone lines, inquiries, and other responsibilities simultaneously.
• Must maintain confidentiality and handle sensitive information discreetly.

Preferred Qualifications:

• High School Diploma or equivalent.
• Proficiency in using Microsoft programs, Outlook, and Adobe.

Functional Demands:

Population Served: All demographics
Physical Demands: Sitting, standing, walking, and limited lifting (under 50 lbs).
Environmental Conditions: Standard office hours with occasional flexibility for special events.

Organizational Expectations:

• Participate in ongoing quality improvement activities.
• Maintain hospital standards for a clean and quiet environment.
• Provide a positive and professional representation of the organization.
• Comply with organizational and regulatory policies for handling confidential information.
• Promote a culture of safety for patients and employees through proper identification, reporting, documentation, and prevention.
• Demonstrate excellent customer service, consistent with the standards contained in The Gritman Way.
• Maintain competency and knowledge of current standards of practice, trends, and developments in the related scope-of-practice or job role.
• Maintain compliance with organization’s policies, as well as established practices, protocols, and procedures of the position, department, and applicable professional standards.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.