Dental Patient Care Coordinator

Great Expressions Dental Centers; Kendale Lakes (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Great Expressions Dental Centers is seeking a Patient Coordinator to be the first point of contact for patients. You will greet patients, schedule appointments, manage records, and handle general administrative tasks to ensure a smooth patient experience.

The role requires coordinating with the dental team to optimize scheduling, verify insurance, and collect co-pays, while maintaining confidentiality and privacy of patient information.

Qualifications

• Proven experience as a receptionist or in a customer service role, preferably in dental or healthcare.
• Excellent interpersonal and communication skills to interact with patients and colleagues.
• Proficient in dental practice management software and MS Office.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Attention to detail and accuracy in maintaining patient records and managing financial transactions.
• Knowledge of dental terminology, procedures, and insurance processes is desirable.

Responsibilities

• Provide a warm and friendly welcome to patients as they arrive at the dental practice.
• Ensure a comfortable and inviting waiting area for patients.
• Maintain a professional and courteous demeanor when interacting with patients.
• Schedule appointments for patients, considering their preferences and the availability of dental staff.
• Confirm and remind patients about upcoming appointments via phone or other communication channels.
• Coordinate with dental staff to manage the appointment calendar efficiently.
• Collect and update patient information accurately, including personal details and medical history.
• Create and maintain patient records in the dental practice management system.
• Ensure patient records are kept confidential and comply with privacy regulations.
• Verify and update patient insurance information.
• Calculate and collect co-pays, deductibles, and other payments from patients.
• Process insurance claims and coordinate with insurance providers for billing inquiries or issues.
• Respond to patient inquiries via phone, email, or in person, providing information about dental services, appointment availability, and general practice policies.
• Provide clear instructions to patients regarding pre-appointment preparations, forms, and paperwork.
• Maintain the cleanliness and organization of the reception area.Coordinate with dental staff to ensure a smooth patient flow and optimize scheduling efficiency.
• Communicate effectively with dental hygienists, assistants, and dentists regarding patient arrivals, emergencies, or changes in scheduling.

Skills

Customer service

Interpersonal communication

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Dental practice management software

MS Office

Job description

Great Expressions Dental Centers is seeking a Patient Coordinator to be the first point of contact for patients. You will greet patients, schedule appointments, manage records, and handle general administrative tasks to ensure a smooth patient experience.

The role requires coordinating with the dental team to optimize scheduling, verify insurance, and collect co-pays, while maintaining confidentiality and privacy of patient information.