Dental Office Manager

APEX DENTAL SOLUTIONS LLC; Vero Beach (FL); On-site; USD 48,000 - 75,000; Full time

Benefits offered by this job

401(k)

Company parties

Competitive salary

Employee discounts

Free uniforms

Health insurance

Paid time off

Vision insurance

Job summary

Orange Dental Partners in Vero Beach is seeking an experienced Office Manager to lead administrative and clinical coordination across multiple dental specialties. The candidate should have at least 5 years in similar roles, be bilingual (Spanish), and drive efficient office operations.

Responsibilities include staff coordination, new hire onboarding, policy adherence, and streamlined communication with patients and insurers.

Qualifications

• Dental terminology and coding knowledge is preferred.
• Knowledge of dental insurances (PPO, HMO, Medicaid).

Responsibilities

• Perform clerical, administrative, and secretarial tasks.
• Coordinate staff activities for maximum efficiency.
• New hire orientation and paperwork.
• Maintain a safe and secure working environment.
• Oversee adherence to office policies and procedures.
• Analyze and monitor internal processes and implement improvements.
• Prepare operational reports and schedules.
• Coordinate schedules, appointments, and bookings.
• Monitor and maintain office supplies inventory.
• Present Treatment Plans effectively.
• Submit prior authorizations to PPO/Medicaid and manage appeals.
• Manage insurance eligibility and flexible patient scheduling.

Skills

Highly organized

Detail-oriented

Multitasking

Communication

Team leadership

Job description

Benefits

• 401(k)
• Company parties
• Competitive salary
• Employee discounts
• Free uniforms
• Health insurance
• Paid time off
• Vision insurance

Orange Dental Partners is a multi-specialty group dental practice that offers Endodontics, Oral Surgery, Pedodontics, and General Dentistry. We are seeking to expand our team in Vero with an EXPERIENCED office manager. Applying candidates must have a minimum of 5 years experience in the role and be bi-lingual (Spanish).

Abilities and Attributes

• Highly organized
• Detail-oriented
• Strong multitasking skills
• Ability to prioritize tasks for the most efficient use of time while being able to keep deadlines
• High level of integrity, confidentiality, and maturity
• Naturally driven to coach, mentor, and build strong working teams
• Must possess the ability to delegate authority and responsibility
• Ability to act and operate independently to accomplish objectives and the ability to work within a team
• Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions
• Excellent communication and interpersonal skills with the ability to foster effective working relationships
• High level of professionalism
• Highest level of integrity

Responsibilities

• Perform clerical, administrative, and secretarial responsibilities
• Coordinate staff activities to ensure maximum efficiency
• New hire orientation and paperwork
• Maintain a safe and secure working environment
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments, and bookings
• Monitor and maintain office supplies inventory
• Treatment Plan organization and presentation
• Submission of prior authorizations to PPO and Medicaid Plans
• Appeals process
• Productive scheduling
• Insurance Eligibility
• Ability to be flexible with the patients’ needs and wants and to let the doctor know if patient wants to discuss an alternate treatment.
• Comfortable with presenting and answering questions across multiple dental treatments and specialties.
• Be caring and responsible with excellent communication skills.

Required Knowledge and Experience

• Dental terminology and coding
• Dental Insurances including PPO, HMO, and Medicaid
• Treatment Plan organization and presentation
• Dental software and basic computer literacy
• Understanding of HIPAA