Dental Clinic Office Manager

Main Street Dental Care; Village of Spring Valley (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Employee discounts

Flexible schedule

Free food & snacks

Paid time off

Job summary

Main Street Dental Care in New York seeks a detail oriented Front Office Manager to lead front desk workflows, scheduling, AR/AP, inventory, and software use. You will be the first and last touchpoint for patients, ensuring exemplary service and smooth operations.

The role requires 4–7 years of front desk experience, strong bilingual English/Spanish skills, and supervisory background. Join a collaborative team focused on patient care and efficiency.

Qualifications

• 4–7 years of frontdesk experience.
• >3 years working with insurances, including claim submission, pre-authorization, eligibility & benefits, credentialing.
• >1 year in a supervisory role.
• Fluent in English and Spanish.
• Excellent communication skills.
• Intermediate to expert MS Office knowledge (Word, Excel).
• People-person who can handle difficult situations calmly.
• Self-starter who works well independently.
• Detail oriented and highly organized with multiple workflows.

Responsibilities

• End-to-end frontdesk operations management.
• Patient scheduling and management with excellent service.
• Insurance management from applications to payments and credentialing.
• Supervise and ensure workflows are maintained.
• Accounts receivables management.
• Accounts payables coordination with back office for supplies.
• Collaborate with Director on workflow optimizations.
• Perform ad hoc duties during expansion.

Skills

Bilingual English/Spanish

Front desk experience

Communication skills

MS Office (Word/Excel)

Self-starter

Detail oriented

Organized

Team player

Reliability

Tools

EagleSoft

Microsoft Word

Microsoft Excel

Job description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Employee discounts
• Flexible schedule
• Free food & snacks
• Paid time off

About the Role

We are looking for a detail oriented and people-focused Front Office Manager to join our expanding team! You’ll be managing all of our frontdesk workflows - including patient scheduling and management, accounts receivables, inventory order placement and more. You’ll become an expert at navigating our frontdesk and backdesk software, will be the first and last touchpoint with all patients (ensuring excellent service quality!), and ensure the frontdesk operations are running smoothly. If you have an eye for detail and are a people-person, this is the job for you!

What You’ll Do

• End-to-end frontdesk operations management
• Patient scheduling and management - ensuring all of our patients receive excellent, professional and friendly service from start to finish
• Insurance management - from applications to payment submissions, up through credentialing new doctors
• A touch of team supervision - doing a bit of quality control to ensure the complexities involved in medical POS and insurance management workflows managed by others are kept orderly
• Accounts receivables - ensure that our AR is managed in an organized and safe manner
• Accounts payables - work with our back office team to order essential dental supplies
• Work with our Directorr on workflow optimizations
• Ad hoc duties that will crop up during expansion

Required Qualifications

• 4-7 years of frontdesk experience
• >3 years working with insurances, including claim submission, pre-authorization submission, checking patient eligibility and benefits and credentialing
• >1 year in a supervisory role - ensuring your team is well trained and workflows are being maintained
• Fluent in English and Spanish
• Excellent communication skills
• Intermediate to expert knowledge in Microsoft Office Suite - primarily Word and Excel
• People-person - you love to work with people, and can manage even the most difficult situations with a level-head and a smile
• Self-starter - can work well independently
• Detail oriented and very organized, as you’ll be managing several workflows in tandem
• Team player - we’re a lean team and must work well together
• Reliable

Preferred Qualifications

• Experience with EagleSoft
• Experience working in a clinical setting
• Experience with operatory treatment set up and an understanding of standard clinical procedures
• X-ray license, or experience taking X-rays

About Us

We're more than just a dental practice- we're a tight-knit community and dental practice dedicated to fostering love, compassion, and excellence in oral health care. Our lead dentist, Dr. Villalobos, is the epitome of professionalism, skill, and dedication. Her passion led her to graduate from the prestigious New York University College of Dentistry as she continuously pursues and participates in continuing education classes to stay up to date on new scientific findings and cutting-edge technologies. Her knowledge and 30+ years of experience, coupled with her unwavering passion, make her an expert in her field.

Among our team members are several experienced doctors, including Dr. Patti and Dr. Suero, both graduates of Columbia University, with over 30 years of training and experience in North Jersey. Dr. Patti specializes in pediatric dentistry, while Dr. Suero focuses on serving the underserved Latinx community.

With a patient-centered approach, we prioritize individual needs and preferences, striving to exceed expectations with every visit. Our dedication to excellence drives us to provide top-quality service, setting the standard for dental care in our community.

Equal Opportunity Statement

We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.