Dental Office Manager

APEX DENTAL SOLUTIONS LLC; North Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Company parties

Competitive salary

Employee discounts

Free uniforms

Health insurance

Paid time off

Vision insurance

Job summary

Orange Dental Partners in Vero Beach, FL is seeking an EXPERIENCED office manager with a minimum of 5 years in the role and bilingual Spanish skills. The candidate will coordinate staff, manage patient scheduling, handle authorizations, and uphold HIPAA standards.

The ideal professional is highly organized, detail-oriented, and able to lead teams while maintaining confidentiality and integrity in a multi-specialty dental setting.

Qualifications

• Minimum 5 years of experience as an office manager

Responsibilities

• Perform clerical, administrative, and secretarial responsibilities
• Coordinate staff activities to ensure maximum efficiency
• New hire orientation and paperwork
• Maintain a safe and secure working environment
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments, and bookings
• Monitor and maintain office supplies inventory
• Treatment Plan organization and presentation
• Submission of prior authorizations to PPO and Medicaid Plans
• Appeals process
• Productive scheduling
• Insurance Eligibility
• Be flexible with patients’ needs and discuss alternate treatments when necessary
• Present and answer questions across multiple dental treatments and specialties
• Knowledge of dental terminology and coding
• Understanding of HIPAA

Skills

Organizational skills

Detail-oriented

Multitasking

Prioritization

Integrity

Confidentiality

Mentoring

Delegation

Independent work

Team leadership

Problem solving

Communication

Professionalism

Interpersonal skills

Tools

Dental software

Job description

Benefits:

401(k)

Company parties

Competitive salary

Employee discounts

Free uniforms

Health insurance

Paid time off

Vision insurance

Orange Dental Partners is a multi-specialty group dental practice that offers Endodontics, Oral Surgery, Pedodontics, and General Dentistry. We are seeking to expand our team in Vero with an EXPERIENCED office manager. Applying candidates must have a minimum of 5 years experience in the role and be bi-lingual (Spanish).

Candidates should have the following abilities and attributes:

Highly organized

Detail-oriented

Strong multitasking skills

Ability to prioritize tasks for the most efficient use of time while being able to keep deadlines

High level of integrity, confidentiality, and maturity

Naturally driven to coach, mentor, and build strong working teams

Must possess the ability to delegate authority and responsibility

Ability to act and operate independently to accomplish objectives and the ability to work within a team

Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions

Excellent communication and interpersonal skills with the ability to foster effective working relationships

High level of professionalism

Highest level of integrity

Responsibilities include but are not limited to:

Perform clerical, administrative, and secretarial responsibilities

Coordinate staff activities to ensure maximum efficiency

New hire orientation and paperwork

Maintain a safe and secure working environment

Oversee adherence to office policies and procedures

Analyze and monitor internal processes

Implement procedural and policy changes to improve operational efficiency

Prepare operational reports and schedules to ensure efficiency

Coordinate schedules, appointments, and bookings

Monitor and maintain office supplies inventory

Treatment Plan organization and presentation

Submission of prior authorizations to PPO and Medicaid Plans

Appeals process

Productive scheduling

Insurance Eligibility

Ability to be flexible with the patients’ needs and wants and to let the doctor know if patient wants to discuss an alternate treatment.

Comfortable with presenting and answering questions across multiple dental treatments and specialties.

Be caring and responsible with excellent communication skills.

Candidates must have knowledge and experience with the following:

Dental terminology and coding

Dental Insurances including PPO, HMO, and Medicaid

Treatment Plan organization and presentation

Dental software and basic computer literacy

Understanding of HIPAA