Dental Front Office Manager

AB Hires and Consulting LLC; Woodmere (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

401(k) plan

All legal and Jewish holidays off

Paid time off after 1 year

Health insurance

Job summary

AB Hires and Consulting LLC seeks an experienced Dental Office Manager to lead daily operations in a busy dental practice. You will supervise staff, optimize patient scheduling, and maintain accurate records and reports.

This senior role requires strong leadership, attention to detail, and a patient-focused approach while ensuring HIPAA compliance. The compensation package includes benefits such as a 401(k), holidays off, and growth opportunities.

Qualifications

• 2-3 years of dental/medical office management experience.
• Strong leadership and team management skills.
• Excellent organizational and time management abilities.
• Strong communication and interpersonal skills.
• Familiarity with billing and insurance submissions.
• Understanding HIPAA compliance and confidentiality standards.
• Ability to multitask and solve problems in a fast-paced environment.
• High level of discretion handling sensitive information.

Responsibilities

• Oversee daily operations of the dental office.
• Supervise, schedule, and support office staff.
• Manage patient scheduling and calendar flow.
• Maintain patient records, scanning, and reporting.
• Handle payroll processing and administrative reporting.
• Coordinate inventory and ordering of supplies/equipment.
• Ensure equipment maintenance and updates.
• Ensure HIPAA compliance and regulatory adherence.
• Maintain a clean, safe, professional office environment.
• Communicate with dentist, assistants, labs, and vendors.
• Address patient questions professionally.
• Assist with hiring and onboarding of new staff.
• Submit insurance claims as a courtesy when applicable.
• Develop and implement office policies and procedures.

Skills

Leadership

Organization

Communication

Dental terminology

Dental software

Billing & insurance

HIPAA compliance

Multitasking

Discretion

Tools

Dental software

Job description

A well-established, primarily cosmetic dental office is seeking an experienced and organized Dental Office Manager to oversee daily operations and administrative functions. This is a senior-level role requiring strong leadership, attention to detail, and the ability to ensure a smooth, efficient, and patient-focused office environment.

Responsibilities:

• Oversee and manage all daily operations of the dental office
• Supervise, schedule, and support office staff
• Manage patient scheduling and ensure optimal calendar flow
• Maintain and organize patient records, scanning, and reporting
• Handle payroll processing and administrative reporting
• Coordinate inventory, ordering of dental supplies, and equipment
• Ensure all equipment maintenance and updates are completed
• Ensure compliance with HIPAA and all relevant regulations
• Maintain a clean, safe, and professional office environment
• Communicate with dentist, assistants, labs, and vendors
• Address and resolve patient questions or concerns with professionalism
• Assist with hiring and onboarding of new staff as needed
• Submit insurance claims as a courtesy when applicable
• Develop and implement office policies and procedures

Requirements:

• 2-3 years of prior experience in dental or medical office management
• Strong leadership and team management skills
• Excellent organizational and time management abilities
• Strong communication and interpersonal skills
• Knowledge of dental terminology and procedures
• Experience with dental software and Microsoft Office
• Familiarity with billing practices and insurance submissions
• Understanding of HIPAA compliance and confidentiality standards
• Ability to multitask and problem-solve in a fast-paced environment
• High level of discretion when handling sensitive information

Compensation & Benefits

• Salary: $70K-$85K (based on experience)
• 401(k) plan
• All legal and Jewish holidays off
• After one year: additional paid time off
• Health insurance: open to offering

Hours:

• Monday: 9:00 AM - 5:00 PM
• Tuesday: 9:00 AM - 8:00 PM (extended day)
• Wednesday: 9:00 AM - 4:00 PM
• Thursday: 8:00 AM - 4:00 PM