Defense Document Control & Project Administrator

Wieland Corporation; Burlington, Northern (IA, KY); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401K match

Technology tools

Job summary

Wieland Corporation in Burlington, IA is seeking a Document Control / Project Administrator for Defense Construction Projects to oversee all project documentation and ensure compliance with FAR/DFARS, DFARS, NIST SP 800-171, and CUI handling requirements. You will manage DD254 obligations, maintain revision control, and support CDRLs and submittals.

The role emphasizes meticulous recordkeeping, auditable trails for government and owner representatives, and training team members on document

Qualifications

• Experience supporting DoD, DOE, DHS, and/or defense industrial base projects.
• Knowledge of DD2345, CMMC 2.0 and NIST SP 800-171 requirements.
• Experience supporting munitions, aerospace, manufacturing or Mission Critical Infrastructure and Industrial programs.
• Previous administrative experience preferred.
• Strong organizational skills and ability to multi-task.
• Excellent communication skills, both verbal and written.
• Ability to work under deadlines and manage multiple document workflows
• Proactive and independent with the ability to take initiative.

Responsibilities

• CUI Handling: responsible for safeguarding Controlled Unclassified Information per NIST SP 800-171 and company policy, including proper access controls, encryption, secure storage/transfer, logging incident reporting and audit readiness.
• Ensure all DD254 requirements and the safeguarding of sensitive information are met.
• Ensure document management practices comply with applicable FAR, DFARS, contract clauses, DD2345, DD254 requirements, and customer-specific security requirements.
• Maintain records supporting audits by government agencies, DCMA, DCAA, Contracting Officers, and Owner representatives.
• Support preparation and maintenance of CDRLs, deliverable registers, submittal logs, and contractual reporting requirements.
• Maintain auditable records demonstrating compliance with contractual obligations and project procedures.
• Establish and maintain document numbering, naming conventions, revision control, and distribution matrices.
• Attend and take notes at meetings as deemed necessary.
• Manage access to controlled documents and maintain distribution lists.
• Train project team members on document control procedures and how to use the document control management system.
• Implement corrective actions for document-related issues.
• Provide data entry and generate reports using document management software.
• Ensure that all documents are secure and confidential.

Tools

Kahua

Job description

Wieland Corporation in Burlington, IA is seeking a Document Control / Project Administrator for Defense Construction Projects to oversee all project documentation and ensure compliance with FAR/DFARS, DFARS, NIST SP 800-171, and CUI handling requirements. You will manage DD254 obligations, maintain revision control, and support CDRLs and submittals.

The role emphasizes meticulous recordkeeping, auditable trails for government and owner representatives, and training team members on document