Defense Contract Document Control Specialist

East Coast Repair and Fabrication, LLC; Mayport (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

Disability insurance

Job summary

East Coast Repair and Fabrication, LLC is seeking a Document Control Specialist to manage controlled documents for Navy ship repair proposals and contract execution. You will ensure drawings, specifications, and data are current, properly distributed, and traceable while safeguarding CUI/CDI and restricted information.

This office-based role requires attention to detail, organizational skills, and the ability to coordinate with Estimating, Contracts, Procurement, IT, and Project Management.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years in document control, records management, contracts/procurement administration, security administration, or comparable experience preferred.
• Familiarity with CMMC, CUI, CDI, DFARS cybersecurity requirements preferred.
• Proficiency with Microsoft 365 applications (Excel, Word, Outlook, SharePoint, Teams).
• Strong organizational, communication, and attention to detail; ability to manage multiple priorities and follow procedures.

Responsibilities

• Escalate and report unauthorized access, cyber incidents, or other potential compromise to designated contacts.
• Maintain document registers, revision histories, distribution records, and transmittals for traceability.
• Create CD packages for drawings, specifications, work items, and other protected contract data.
• Maintain subcontractor access lists and remove access after bid completion or subcontract completion.
• Support internal reviews, customer inquiries, CMMC assessments, and audits with accurate document-control records.
• Protect government and company information and verify required approvals before releasing CUI/CDI.
• Use approved systems to send, store, and share CUI/CDI.
• Coordinate document-control activities with Estimating, Contracts, Procurement, IT, and PM teams.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication skills

Detail oriented

Procedural compliance

Education

Associate degree

Bachelor's degree

Tools

Microsoft 365

Excel

Word

Outlook

SharePoint

Teams

Job description

East Coast Repair and Fabrication, LLC is seeking a Document Control Specialist to manage controlled documents for Navy ship repair proposals and contract execution. You will ensure drawings, specifications, and data are current, properly distributed, and traceable while safeguarding CUI/CDI and restricted information.

This office-based role requires attention to detail, organizational skills, and the ability to coordinate with Estimating, Contracts, Procurement, IT, and Project Management.