Document Control Specialist II

Eastern Shipbuilding; Panama City, Northern (FL, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Eastern Shipbuilding Group, Inc. in Panama City, FL, seeks a Document Controller II to organize, maintain, and distribute vessel documentation across engineering and production teams. The role emphasizes accuracy, file management, and timely DOC distribution.

The position requires high school education with office skills, proficiency in Windows/Office/Acrobat, and familiarity with CAD data or drawings. Some travel between ESG installations may be required.

Qualifications

• Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, with one or more years’ experience in a document control/administrative/clerical position.
• An equivalent combination of education and experience may be considered.
• Experience in an engineering office is a plus.
• Intermediate level Microsoft Windows, Word, Excel, Outlook Express, and Adobe Acrobat Pro DC; must be able to work independently and have the willingness and ability to learn new ways of their use to implement them in the tasks and duties to be assigned.
• Desired Previous Document Control experience.

Responsibilities

• Maintain a computer database of all filed documentation that ensures fast retrieval of documents by ESG standard Document Control Processes and Procedures.
• Maintain a hard copy reference library of all documentation as appropriate to the project.
• Ensure timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
• Attend and record notes from Project Management meetings as requested.
• Manage the upkeep of all drawing logs for design drawings, vendor drawings, manuals, and certificates of each vessel under construction per ESG standard Document Control Processes and Procedures.
• Print and distribute plans, documents, specifications, certificates, and any other paperwork that make up any documentation of a vessel design whether in construction, or in estimation stages.
• Submit plans, certificates, and any other documentation required to Classification Societies, vendors, subcontractors, Government Authorities, etc., and file receipt of same; per ESG standard Document Control Processes and Procedures.
• Make simple corrections to plans and documents as needed, under direction.
• Provide written answers to requests for information and documentation as directed.
• Collect all vendor manuals and deliver manual sets to vessels when delivered according to vessel’s specification requirements.
• Maintains appropriate levels and monitor office supplies, equipment, and other materials.
• May require travel between ESG Installations to perform assigned duties.
• Perform other duties as assigned.
• Able to write in explanatory and procedural styles for multiple audiences’ simple procedures and/or instructions.
• Manage updates and revisions to technical literature.

Skills

Microsoft Windows

Word

Excel

Outlook Express

Adobe Acrobat Pro DC

CAD data interpretation

Engineering drawings

Education

High school diploma or GED

Tools

AutoCAD 2008+

Job description

Eastern Shipbuilding Group, Inc. in Panama City, FL, seeks a Document Controller II to organize, maintain, and distribute vessel documentation across engineering and production teams. The role emphasizes accuracy, file management, and timely DOC distribution.

The position requires high school education with office skills, proficiency in Windows/Office/Acrobat, and familiarity with CAD data or drawings. Some travel between ESG installations may be required.