Declassification Intake and Administrative Support

QualX Corporation; Westphalia (MD); On-site; USD 65,000 - 80,000; Full time

Job summary

QualX Corporation seeks a Declassification Intake and Administrative Support professional to manage MDR requests, establish case files, and ensure complete records. This full-time on-site role requires TS/SCI clearance and a bachelor’s degree.

You will log requests, maintain databases, prepare records for review, route materials, draft acknowledgments, and support workflow improvements while protecting sensitive information.

Qualifications

• Active, fully adjudicated TS/SCI clearance.
• Bachelor's degree required.
• Strong record-keeping and data entry ability.
• Experience with a case-tracking system preferred.

Responsibilities

• Receive and log MDR requests and maintain case files.
• Maintain accurate case data and tracking logs.
• Prepare records for review via scanning, indexing, labeling.
• Route cases to reviewers and escalate delays.
• Draft acknowledgments and transmittals.
• Assemble completed case packages for handoff.
• Support workflow improvements and tooling.
• Provide workload and status data for reporting.

Skills

Security clearance

Attention to detail

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

Outlook

Document management

Job description

Declassification Intake and Administrative Support - (296)

Job Title

Declassification Intake and Administrative Support

Location

Category

Information Management

Job Type

Full-Time

Staff

Education

Bachelor's Degree

Travel

Security Clearance Required

TS/SCI

Job Description

• Receive and log MDR requests and associated records; verify package completeness, establish case files, and identify missing information for follow-up.
• Maintain accurate case data, document inventories, routing logs, suspense dates, and status entries in approved databases and tracking tools.
• Prepare records for review through document organization, scanning, indexing, labeling, and electronic file quality checks using authorized equipment and procedures.
• Route cases, referrals, and supporting materials to designated reviewers; track pending actions and elevate delays or discrepancies to the QualX lead.
• Draft routine acknowledgments, status correspondence, and transmittals using approved templates for review and authorization.
• Assemble completed case packages, reconcile page counts and attachments, and prepare records for handoff to the Government MDR Program Manager for final release.
• Support approved workflow improvements and automation by documenting intake steps, testing administrative tools, and tracking internal processing time separately from external review delays.
• Provide accurate workload and status data for production reporting; protect classified records and support inventory, storage, and workspace security procedures.

Job Requirements

REQUIRED QUALIFICATIONS

• Active, fully adjudicated Top Secret clearance with Sensitive Compartmented Information (SCI) eligibility; maintain required clearance and Government-approved access throughout assignment.
• Ability to organize physical and electronic records, enter and reconcile data accurately, manage competing suspenses, and follow written procedures.
• Working proficiency with Microsoft Word, Excel, Outlook, and electronic document management or case tracking tools.
• Clear written and verbal communication, attention to detail, and sound judgment when handling sensitive information.
• Ability to work full time on site and complete all required security, facility, and declassification training.

PREFERRED QUALIFICATIONS

• Experience supporting MDR, FOIA, declassification, federal records management, or administrative case processing.
• Experience handling classified records, using SharePoint or tracking databases, and preparing correspondence and document packages.

Salary range for this position is $65,000-$80,000 annually.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.