Junior Records and Information Management Analyst

QualX Corporation; Springfield (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

QualX Corporation in Springfield, VA is seeking a Junior Records and Information Management Analyst to manage OSW records from creation through disposal, including archiving to the National Archives and supporting the transition to digital government.

The role requires a Top Secret clearance, a Bachelor’s in information management (or equivalent), and strong analytical and communication skills. Proficiency with Microsoft Office and a commitment to federal records policies are essential.

Qualifications

• Bachelor’s degree in an information management-related field or an equivalent combination of education and/or experience
• Strong analytical skills, organizational skills, leadership skills, attention to detail, professional communication skills (written and verbal), and reading comprehension skills
• Capability to learn how to speak with authority on the Federal Records Act, National Archives and Records Administration (NARA) guidelines, and other documents governing federal records management practices
• Appetite to subject matter expertise in federal records management policies and procedures
• Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint
• 1+ years of demonstrated performance related to the above duties and responsibilities in direct support of DoW/OSW records management

Responsibilities

• Manage OSW records content through its life-cycle, from creation to disposal of temporary content and archiving/transferring of permanent content to the National Archives IAW The Federal Records Act, 36 CFR Parts 1220-1239, OMB/NARA M-23-07, DoWI 5015.02, Administrative Instruction 15, OSW RIM Procedural Resource and Instructional Manual (PRIMER), and the OSW Records Disposition Schedule
• Support includes: Conducting records management reviews: Reviewing and evaluating OSW information to determine record content, office of origination, disposition (permanent or temporary), classification level, inclusive age range, disposition date, and other pertinent information
• Organizing the records for appropriate maintenance and dispositioning
• Identifying and applying metadata
• Preparing summaries of findings, and tracking/log sheets for records overdue for dispositioning for government approval
• Supporting the ingestion, maintenance, and disposition of records in an electronic records repository
• Validating metadata accuracy and comprehensiveness, and conducting data cleanup where needed, in the records and information management database
• Creating or updating finding aids for select OSW records collections in accordance with National Archives and Records Administration (NARA) finding aid requirements
• Validating or countering (with appropriate justification) NARA findings on samplings of disposition-eligible record collections in support of the annual move of OSW record collections from the federal records centers to the NARA II facility
• Supporting the OSW’s transition to digital government (to include addressing legacy file type conversion, and implementing NARA policy and bulletins on electronic records management)
• Assisting in the identification of records responsive to requests for information, Freedom of Information Act (FOIA) requests, litigation, Mandatory Declassification Review (MDR) requests, Presidential requests, Congressional requests, and historical research requests
• Assisting in writing and updating a comprehensive RIM SOP in compliance with OSW and federal laws, regulations, and governing documents
• Assisting in the preparation of status reports and other contract deliverables
• Assisting in creating and delivering presentations (training, program briefings, project summaries)
• Researching and monitoring current trends, best practices, and developments in information management
• Supporting additional ad hoc records and information management requirements in support of our federal client

Skills

Analytical skills

Organizational skills

Leadership

Attention to detail

Communication skills

Reading comprehension

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Junior Records and Information Management Analyst - (298)

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Job Title

Junior Records and Information Management Analyst

Location

Springfield, VA 22150 US (Primary)

Category

Information Management

Job Type

Full-Time

Staff

Education

Bachelor's Degree

Travel

Security Clearance Required

TS

Job Description

• Manage OSW records content through its life-cycle, from creation to disposal of temporary content and archiving/transferring of permanent content to the National Archives IAW The Federal Records Act, 36 CFR Parts 1220-1239, OMB/NARA M-23-07, DoWI 5015.02, Administrative Instruction 15, OSW RIM Procedural Resource and Instructional Manual (PRIMER), and the OSW Records Disposition Schedule
• Support includes:
  • Conducting records management reviews:
    • Reviewing and evaluating OSW information to determine record content, office of origination, disposition (permanent or temporary), classification level, inclusive age range, disposition date, and other pertinent information
    • Organizing the records for appropriate maintenance and dispositioning
    • Identifying and applying metadata
    • Preparing summaries of findings, and tracking/log sheets for records overdue for dispositioning for government approval
• Supporting the ingestion, maintenance, and disposition of records in an electronic records repository
• Validating metadata accuracy and comprehensiveness, and conducting data cleanup where needed, in the records and information management database
• Creating or updating finding aids for select OSW records collections in accordance with National Archives and Records Administration (NARA) finding aid requirements
• Validating or countering (with appropriate justification) NARA findings on samplings of disposition-eligible record collections in support of the annual move of OSW record collections from the federal records centers to the NARA II facility
• Supporting the OSW’s transition to digital government (to include addressing legacy file type conversion, and implementing NARA policy and bulletins on electronic records management)
• Assisting in the identification of records responsive to requests for information, Freedom of Information Act (FOIA) requests, litigation, Mandatory Declassification Review (MDR) requests, Presidential requests, Congressional requests, and historical research requests
• Assisting in writing and updating a comprehensive RIM SOP in compliance with OSW and federal laws, regulations, and governing documents
• Assisting in the preparation of status reports and other contract deliverables
• Assisting in creating and delivering presentations (training, program briefings, project summaries)
• Researching and monitoring current trends, best practices, and developments in information management
• Supporting additional ad hoc records and information management requirements in support of our federal client

Job Requirements

• Security Clearance: Top Secret
• Bachelor’s degree in an information management-related field or an equivalent combination of education and/or experience
• Strong analytical skills, organizational skills, leadership skills, attention to detail, professional communication skills (written and verbal), and reading comprehension skills
• Capability to learn how to speak with authority on the Federal Records Act, National Archives and Records Administration (NARA) guidelines, and other documents governing federal records management practices
• Appetite to subject matter expertise in federal records management policies and procedures
• Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint
• Desired but not required:
  • 1+ years of demonstrated performance related to the above duties and responsibilities in direct support of DoW/OSW records management

The salary range for this position is $65,000-$70,000 annually.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.