Dean’s Office & Events Coordinator

University of the Pacific; Stockton (CA); Vor Ort; USD 52.000 - 78.000; Vollzeit

Zusammenfassung

University of the Pacific in Stockton, CA seeks an experienced administrative professional to support the Dean and Executive Associate Dean. Duties include calendar management, coordinating teleconferences, preparing communications, and maintaining the Dean's office with a focus on professionalism and visitor experience.

The role requires at least three years in a similar setting, strong organizational and communication skills, and the ability to handle multiple priorities with discretion.

Qualifikationen

• Minimum of three (3) years of progressively responsible administrative support experience, preferably in a higher education, healthcare, or executive office environment.
• Experience coordinating meetings, events, calendars, and administrative processes requiring independent judgment and attention to detail.
• Knowledge of office methods and procedures; proficiency with business correspondence.
• Strong written and verbal communication skills and ability to maintain confidentiality.

Aufgaben

• Provide comprehensive administrative support to the Dean and Executive Associate Dean, including calendar management and meeting coordination.
• Coordinate teleconferences, videoconferences, and virtual meetings with logistical support.
• Prepare and distribute invitations, agendas, and correspondence for the Dean.
• Maintain the Dean’s office space and reception area in a professional, organized state.
• Process invoices and assist with procurement and payment processing in line with policy.

Kenntnisse

Calendar management

Meeting coordination

Administrative support

Written and verbal communication

Ausbildung

High School Diploma or equivalent

Bachelor’s degree or equivalent

Tools

Banner

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Jobbeschreibung

University of the Pacific in Stockton, CA seeks an experienced administrative professional to support the Dean and Executive Associate Dean. Duties include calendar management, coordinating teleconferences, preparing communications, and maintaining the Dean's office with a focus on professionalism and visitor experience.

The role requires at least three years in a similar setting, strong organizational and communication skills, and the ability to handle multiple priorities with discretion.