Dean's Office Executive Assistant & Operations Liaison

Pratt Institute School of Architecture; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Pratt Institute School of Design in Brooklyn, NY, seeks an experienced Administrator to support the Dean’s Office, coordinating calendars, communications, travel, and events. You will work closely with academic leadership to ensure smooth operations across departments and external partners.

The role requires strong organizational, communication, and diplomacy skills, with experience in higher education administration and a commitment to equity and professional discretion.

Qualifications

• Associate’s degree required; Bachelor's degree strongly preferred.
• Minimum 3 years of progressive administrative, operational, or executive support experience.
• Proficiency with Google Workspace, Microsoft Office, and CMS platforms.
• Strong written and verbal communication skills; ability to handle sensitive information with discretion.
• Commitment to an inclusive environment and working with a diverse community in higher education.

Responsibilities

• Coordinate the Dean’s calendar and briefing materials; manage scheduling and background materials.
• Screen, triage, and route inbound correspondence and visitors.
• Coordinate domestic and international travel, accommodations, and honoraria for the Dean and guests.
• Assist in accreditation, assessment reporting, and annual program documentation.
• Support fiscal processing and facilities coordination within the Dean’s Office.
• Supervise student employees and graduate assistants and manage timecards.

Skills

Communication & discretion

Cultural competence

Organizational skills

Stakeholder management

Team coordination

Education

Associate degree

Bachelor’s degree

Tools

Google Workspace

Microsoft Office

Website CMS

Digital communication tools

Workday/Canvas (enterprise systems)

Job description

Pratt Institute School of Design in Brooklyn, NY, seeks an experienced Administrator to support the Dean’s Office, coordinating calendars, communications, travel, and events. You will work closely with academic leadership to ensure smooth operations across departments and external partners.

The role requires strong organizational, communication, and diplomacy skills, with experience in higher education administration and a commitment to equity and professional discretion.