Dean's Office Coordinator & Bilingual Executive Assistant

Bay Path University; Longmeadow (MA); On-site; USD 40,000 - 52,000; Full time

Job summary

Bay Path University seeks a Coordinator & Assistant to the Dean for the Puerto Rico Campus. This on-site role supports the Dean, manages calendars, drafts communications, coordinates meetings, and liaises with government agencies.

Strong translation skills and discretion are essential to facilitate regulatory processes and campus operations. The position requires weekend presence, collaboration with students, faculty, and staff, and support for events and program transitions to Bay Path

Qualifications

• Bachelor's degree required; advanced degree or equivalent experience preferred.
• 3–5 years of progressively responsible administrative experience, preferably in higher education.
• Bilingual fluency in English and Spanish (written and verbal) required.
• Ability to work on weekends as required.
• Experience with Puerto Rican government agencies or postsecondary regulatory processes preferred.
• Background in student services, academic affairs, or enrollment management in higher education preferred.
• Proficiency in Microsoft Office Suite and university administrative systems; familiarity with CANVAS or similar LMS is a plus.

Responsibilities

• Serve as the primary point of contact in the Dean’s office, managing inquiries, scheduling, correspondence, and daily office operations.
• Manage the Dean’s calendar and coordinate campus and departmental meetings.
• Draft letters, reports, proposals, and communications; support project management and reporting.
• Provide translation support for English/Spanish communications as needed.
• Liaise with government agencies and support documentation for regulatory processes.
• Coordinate student orientations and assist with events, ceremonies, and campus activities.

Skills

Bilingual English/Spanish

Organizational skills

Project management

Independent work

Weekend availability

Education

Bachelor's degree

Advanced degree preferred

Tools

Microsoft Office Suite

CANVAS or LMS

Job description

Bay Path University seeks a Coordinator & Assistant to the Dean for the Puerto Rico Campus. This on-site role supports the Dean, manages calendars, drafts communications, coordinates meetings, and liaises with government agencies.

Strong translation skills and discretion are essential to facilitate regulatory processes and campus operations. The position requires weekend presence, collaboration with students, faculty, and staff, and support for events and program transitions to Bay Path