Dean's Office Administrative & Projects Coordinator

Bay Path University; Longmeadow (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Bay Path University in Longmeadow, MA is seeking an Administrative Assistant and Coordinator to the Dean for the School of Health and Natural Sciences. This on-site role supports the Dean’s Office and Ryan Health Center with calendar management, communications, and project coordination.

The successful candidate will manage multiple priorities, maintain records, prepare reports, and collaborate with departments, faculty, and external partners while upholding FERPA and HIPAA guidelines.

Qualifications

• Bachelor’s degree in a related field or equivalent education and experience.
• Minimum of three (3) years’ experience as an office manager, administrative assistant, or higher-level support position.
• Experience with project management and ability to use project management tools.
• Ability to handle confidential information with integrity and discretion, and within FERPA and HIPAA guidelines.
• Experience working with department budgets, purchasing process, vendors, and contracts.
• High level of initiative, organizational, and time management skills.
• Must be detail-oriented with demonstrated attention to detail.
• Excellent written and communication skills.
• Strong Microsoft Office Suite and Google Suite skills as well as working knowledge of database systems, data retrieval, and reporting.

Responsibilities

• Manage the Dean’s calendar, meetings, appointments, interviews, and School-related activities (i.e., department budgets, contracts, position postings, PCO process, and Workload forms).
• Coordinate SHNS and departmental meetings, including scheduling, agendas, materials, meeting notes, and follow-up.
• Prepare correspondence, reports, presentations, summaries, and other materials for the Dean.
• Collaborate with the Assistant Dean and school program leaders as necessary or as directed by the SHNS Dean.
• Respond to and appropriately direct inquiries from students, faculty, staff, prospective students, University offices, and external partners.
• Assist with School events, recruitment activities, faculty and staff searches, onboarding, and new-hire documentation.

Skills

Project coordination

Communication

Time management

Discretion

Multitasking

Team collaboration

Problem solving

Documentation

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Job description

Bay Path University in Longmeadow, MA is seeking an Administrative Assistant and Coordinator to the Dean for the School of Health and Natural Sciences. This on-site role supports the Dean’s Office and Ryan Health Center with calendar management, communications, and project coordination.

The successful candidate will manage multiple priorities, maintain records, prepare reports, and collaborate with departments, faculty, and external partners while upholding FERPA and HIPAA guidelines.