Dean's Office Administrator

Rogue Community College; White City (OR); On-site; USD 40,000 - 52,000; Full time

Job summary

Rogue Community College seeks a Deans’ Assistant in the Student Learning & Success division. This full-time role provides administrative, operational, and fiscal support to college deans and coordinates communications among deans, faculty, staff, students, and external partners.

Responsibilities include calendar management, meeting coordination, confidential records handling, drafting documents, and monitoring budgets and grants in line with college procedures.

Qualifications

• Education requirement: Associate’s degree in business administration, office administration, business technology, or related area.
• At least three years of progressively responsible administrative experience.
• Ability to handle confidential information with discretion.
• Experience with grant expenditures and budget tracking is preferred.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support and coordinate daily office activities across college deans.
• Coordinate meetings, prepare agendas, record minutes, and track follow-up actions.
• Assist with confidential student affairs documentation and records.
• Draft, format, and proofread correspondence and reports.
• Maintain grant tracking and budget documentation.

Skills

Administrative support

Calendar management

Budget tracking

Recordkeeping

Confidentiality

Education

Associate’s degree in business administration

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Spreadsheets

Scheduling systems

Job description

Rogue Community College seeks a Deans’ Assistant in the Student Learning & Success division. This full-time role provides administrative, operational, and fiscal support to college deans and coordinates communications among deans, faculty, staff, students, and external partners.

Responsibilities include calendar management, meeting coordination, confidential records handling, drafting documents, and monitoring budgets and grants in line with college procedures.