Dean’s Executive Assistant & Academic Support Coordinator

Rollins College; Winter Park (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Medical Insurance

Dental & Vision Insurance

Employer Retirement Contributions

Free Full Tuition for Employees and, (

On-campus dining discounts

Job summary

Rollins College in Winter Park, FL seeks an Academic Support Coordinator & Executive Assistant to support the Dean and Associate Dean of the College of Liberal Arts. The role involves managing calendars, preparing documents, handling confidential matters, and coordinating travel and events.

Responsibilities include meeting coordination, CV and syllabus management, and acting as the primary liaison across offices.

Qualifications

• High school education plus two years of additional business, technical, or college training or equivalent combination of education and experience.
• At least four years of job related experience.
• Strong knowledge of Microsoft Office Suite would be advantageous.

Responsibilities

• Manage the calendars of the Dean & Associate Dean of the College of Liberal Arts by scheduling appointments, meetings, colloquia, and workshops.
• Prepare correspondence, memos, reports, and handouts for meetings and send communications/files on behalf of the Office of the Dean of the College of Liberal Arts.
• Answer and route incoming calls, welcome visitors, monitor the Outlook email account, and serve as the primary contact between the Office of the Dean of the College of Liberal Arts and administrators, faculty, staff, parents, students, vendors, etc.
• Coordinate & maintain faculty CVs collection and syllabi collection processes.
• Assist with travel arrangements for the Dean & Associate Dean, including airline, hotel, and rental car arrangements.

Skills

Microsoft Office

Customer service

Communication

Time management

Interpersonal skills

Handling confidential information

Education

High school + 2 years additional training/education

4+ years related experience

Tools

Outlook

Data management

Job description

Rollins College in Winter Park, FL seeks an Academic Support Coordinator & Executive Assistant to support the Dean and Associate Dean of the College of Liberal Arts. The role involves managing calendars, preparing documents, handling confidential matters, and coordinating travel and events.

Responsibilities include meeting coordination, CV and syllabus management, and acting as the primary liaison across offices.